Safety Training Administrator

Central and North West London NHS Foundation Trust; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in London is searching for a Safety Training Administrator to join their team on a fixed-term contract. This role involves coordinating safety training sessions, maintaining training records, and ensuring that staff adhere to regulatory requirements. Candidates should possess strong organizational and communication skills and have relevant administrative experience. The position supports the growth and safety of employees within a dedicated environment.

Benefits

Opportunities for personal development

Competitive salary

Commitment to safety and wellbeing

Qualifications

• Experience in an administrative role in an education setting is required.
• Flexible approach and ability to work both independently and as part of a team.
• Experience with various stakeholders in a busy administrative role.

Responsibilities

• Coordinate and schedule safety training sessions for staff.
• Maintain training records and ensure regulatory compliance.
• Liaise with internal teams to meet training standards.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Time management skills

IT skills (Word, Outlook, Excel)

Education

GCSEs in Maths and English

NVQ level 3 Business Administration

Job description

Job Overview

Are you passionate about creating a safe and compliant workplace? We are seeking a Safety Training Administrator for a fixed term contract to join our team and play a key role in delivering high-quality health and safety training across the organization.

The Safety Training Administrator will support the delivery of education, learning and development at Central and North West London NHS Foundation Trust, including statutory and mandatory training provision. The post will be integral to the Safety Team and the Learning and Education team and will play a key administrative role in ensuring that all staff members receive the training and education they need to do their jobs safely and effectively in line with the Trust’s values and statutory and mandatory requirements.

Key Responsibilities

• Coordinate and schedule safety training sessions for staff at all levels.
• Maintain accurate training records and ensure compliance with regulatory requirements.
• Liaise with internal teams and external providers to ensure training standards are met.

Skills & Experience

• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.

Why Join Us?

• Be part of a team committed to safety and wellbeing.
• Opportunities for personal development.
• Competitive salary.

Apply today and help us build a safer workplace for everyone!

Main duties of the job

1. Responsible for site management, maintaining tidiness of kitchen and communal areas. Perform the role of Fire Warden.
2. Attend team meetings as required and be an active participant, including taking and transcribing minutes, maintaining action trackers and ensuring timely circulation.
3. Manage and co‑ordinate learning events i.e. schedule training dates in advance, pre‑book trainers, venues, courses and conferences, and liaise with external and internal training providers.
4. Ensure that the administrative systems within the team are operationally effective, advising any concerns to the Education coordinator.
5. Carry out a range of administrative tasks (photocopying, post, taking messages, keeping timetables and diaries) as directed and provide cover for other administrative team members as and when required.

Administrative Data

1. Ensure that the confidentiality of data and related information is maintained through careful and secure systems of work, paying particular attention to governance and the Data Protection Act.
2. Monitor and respond to emails received in the generic email boxes, highlighting any concerns and escalating complex problems or complaints to senior staff.

Working for our organisation

Central and North West London Mental Health NHS Trust has a Health and Safety Policy applicable to all employees. Employees must be aware of the responsibility placed on them under the Employment Rights Act 1996, to ensure that agreed safety procedures are carried out, and to maintain a safe environment for employees, patients and visitors.

Improving Working Lives

Central and North West London Mental Health NHS Trust is committed to the principles of Improving Working Lives and all managers are encouraged to follow Improving Working Lives practices. Consideration will be given to all requests for flexible working in line with Trust policy.

Staff Involvement

Central and North West London Mental Health NHS Trust is committed to involve staff at all levels in the development of the organisation.

Equal Opportunities

All employees of Central and North West London Mental Health NHS Trust are expected to be aware of and adhere to the provision of the Trust’s Equal Opportunities Policy, and to carry out their associated duties and responsibilities under this policy. As users of the disability symbol, the Trust guarantees to interview all disabled applicants who meet the minimum essential criteria for a vacant post.

Detailed Job Description And Main Responsibilities

See attached detailed Job Description with main responsibilities which can be found within the documents.

Person specification

Education And Qualifications

Essential criteria

• GCSEs in Maths and English
• NVQ level 3 Business Administration or equivalent
• Experience of working in an administrative role in an education setting.

Desirable criteria

• Educated to degree standard.

Experience

Essential criteria

• Experience of working in a busy administrative role.
• Experience of working with a variety of different people in and outside the organisation.

Desirable criteria

• Project or programme management implementation.
• Experience of working in a training and development or customer service role.
• Working in an NHS organisation.
• Working in a complex organisation.

Knowledge/Skills/Abilities

Essential criteria

• Excellent communication.
• Evidence of a flexible approach.
• Ability to plan & organise own work; good time‑management skills.
• Customer-focused approach.
• Advanced keyboard skills & ability to communicate through IT using packages such as Word, Outlook, Excel.
• Ability to work flexibly as part of a team and on own initiative.
• Ability to prepare data for reports and submit reports to external stakeholders.
• Able to manage competing demands and timescales.

Working within Professional Boundaries

Essential criteria

• Accepts responsibility and accountability for own work and can define the responsibilities of others.
• Recognises the limits of own authority within the role; seeks and uses professional support appropriately.
• Understands the principle of confidentiality.

Planning & Organisational Skills

Essential criteria

• Good telephone manner, with the ability to deal calmly and tactfully with telephone callers and visitors.
• Experience of working in an office environment and demonstrate ability to analyse and identify shortcomings in work processes and present ways of overcoming them.
• Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work.
• Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.
• Ability to demonstrate an eye for detail.