Safeguarding Team Administrator

Betsi Cadwaladr University Health Board; Colwyn Bay; On-site; GBP 25,000 - 27,000; Full time

Job summary

A health organization in North Wales is seeking an Administrator to work with the Central Area Safeguarding Team. This role involves providing comprehensive administrative support, including managing workload, coordinating office procedures, and serving as a focal point for communication. The ideal candidate will have excellent organizational and communication skills and proficiency in Microsoft Office. Previous experience in similar roles is essential. Welsh speaking ability is desirable.

Qualifications

• Proven experience in administrative roles.
• Ability to manage and prioritize workloads effectively.
• Experience in handling confidential information.

Responsibilities

• Provide clerical and administrative support to the team.
• Manage the team's cycle of business and ensure reports are submitted on time.
• Serve as the first point of contact for services and manage communications.

Skills

Excellent communication skills

Proficiency in Microsoft Office

Organizational skills

Time management skills

Ability to work without supervision

Education

GCSE English and Maths or equivalent

Typing qualification RSA 3 or equivalent

ECDL/CLAIT

NVQ level 3 relevant to the role

Job description

The purpose of the role is to work as part of the Central Area Safeguarding Team, providing comprehensive administrative support to the service.

The post holder will be responsible for providing effective and efficient clerical and administrative support to a team of professionals. This includes managing the team's cycle of business ensuring reports are completed and submitted within timescales.

The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.

The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills. They will be responsible for managing and prioritising their own workload and will be required to use their own initiative.

The post holder will be required to work as part of a team at a community base and provide cross cover during periods of staff absence. The post-holder will also take telephone messages, convey information to others and arrange meetings etc.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The purpose of the role is to work as part of the Central Area Safeguarding Team, providing comprehensive administrative support to the service.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

The purpose of the role is to work as part of the Central Area Safeguarding Team, providing comprehensive administrative support to the service.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person Specification

Qualifications

• GCSE English and Maths or equivalent
• Typing qualification RSA 3 or equivalent
• ECDL/CLAIT
• NVQ level 3 relevant to the role or with equivalent work experience

Experience

• Proficiency in clerical and administrative procedures
• Proficient in Microsoft Office software
• Work without supervision
• Experience of handling confidential information Employee Relations issues
• Substantial previous experience within an administrative role

Skills

• Excellent and effective communication skills, both verbal and written.
• Excellent administrative and clerical skills.
• Excellent organisation and time management skills.
• Ability to work flexibly / Ability to work to set deadlines
• Ability to deal with highly confidential and sensitive situations
• Time-management and project management skills in order to prioritize conflicting workload demands
• Ability to work on own initiative, and organise own workload effectively
• Ability to achieve targets and objectives
• Ability to produce ESR reports
• Welsh Speaker

Knowledge

• I.T. systems
• Comprehensive knowledge of Microsoft Office (Work, Excel, PowerPoint etc)

Personal Qualities

• Excellent communication and interpersonal skills
• Self motivating
• Able to work alone and as part of a team
• Hardworking and dedicated

Other

• Able to deal with confidential and sensitive information.
• Ability to make timely travel arrangements.
• Flexibility in hours/location

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,313 to £26,999 a yearper annum pro rata