Safeguarding & Security Assistant

Warwick College Group; Royal Leamington Spa; On-site; GBP 21,000 - 25,000; Full time

Job summary

The Administrator will provide comprehensive, highly confidential, and proactive administrative support to the Director of Safeguarding & Security and the wider DSL team at Warwick College Group. This role serves as the central administrative hub for the department, ensuring smooth daily operations and the secure handling of sensitive data.

You will coordinate the safeguarding team, manage MyConcern/CPOMS workflows, monitor high risk students, and support onboarding/offboarding while upholding

Qualifications

• Ability to demonstrate good literacy and numeracy skills.
• Ability to work as a team to ensure information sharing so that students are supported and safeguarding duties are upheld, and confidentiality maintained.
• Excellent IT skills and working knowledge of emails, the internet and Microsoft Office products
• Excellent administration and organisational skills with the ability to prioritise workload and work to deadlines
• Excellent communication skills, using a range of platforms - emails, Google Meet, phone and in person.
• Familiarity with safeguarding guidance and legislations, and data protection regulations (e.g., GDPR) and records management best practices.
• Experience of working within a safeguarding environment or an environment such as HR, Legal, medical or education.

Responsibilities

• Safeguarding Team Administration: coordinate meetings, training sessions and workshops; monitor high risk student attendance and follow up on actions.
• Safeguarding & Security Operations: manage confidential safeguarding logs and ensure GDPR compliance; support risk assessments and confidential handovers.
• Onboarding & Offboarding: assist induction, setup system access, and raise awareness of Safeguarding and Security teams.

Skills

Communication skills

Teamwork

Literacy & numeracy

Attention to detail

GDPR awareness

Tools

Microsoft Office

MyConcern/CPOMS

Job description

The Administrator will provide comprehensive, highly confidential, and proactive administrative support to the Director of Safeguarding & Security and the wider DSL team. This role serves as the central administrative hub for the department, ensuring smooth daily operations, effective communication, and the secure handling of sensitive data. The successful candidate will navigate a fast-paced environment, balancing administrative assistance with broader team coordination and project support., 1. Safeguarding Team Administration

• Team Coordination: Act as the primary administrative point of contact for the wider DSL team, facilitating cross-departmental communication and organising team meetings, training sessions, and workshops. Support the DSLs with monitoring of high risk students, including reporting on attendance and follow up to external and internal meetings.
• Safeguarding Administration: Monitor and update safeguarding systems (e.g., MyConcern /CPOMS ) as required, and follow up on outstanding actions. Ensuring confidentiality and compliance with GDPR and Safeguarding Legislation at all times
• Inbox Monitoring: Manage the central Safeguarding inbox, ensuring queries, incident reports, or external agency requests are logged and escalated to the appropriate person(s) promptly.

2. Safeguarding & Security Operations

• Confidential Data Management: Maintain highly sensitive safeguarding logs, incident reports, and security records in strict compliance with data protection regulations (e.g., GDPR) and internal confidentiality protocols.
• Compliance Support: Managing the safeguarding file transfers of new WCG students to ensure appropriate risk assessments and confidential handovers take place early in the academic year and then maintain accurate registers / files of high risk students.
• Security Support: Supporting the implementation of security protocols and the development of procedures and policies linked to this.
• Onboarding & Offboarding: Support the induction process for all new staff members, arranging MyConcern/CPOMs access, and raising awareness of both the Safeguarding and Security team.

OFFERS OF WORK

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).

• Ability to demonstrate good literacy and numeracy skills.
• Ability to work as a team to ensure information sharing so that students are supported and safeguarding duties are upheld, and confidentiality maintained.
• Excellent IT skills and working knowledge of emails, the internet and Microsoft Office products
• Excellent administration and organisational skills with the ability to prioritise workload and work to deadlines
• Excellent communication skills, using a range of platforms - emails, Google Meet, phone and in person.
• Familiarity with safeguarding guidance and legislations, and data protection regulations (e.g., GDPR) and records management best practices.
• Experience of working within a safeguarding environment or an environment such as HR, Legal, medical or education.