Rugby Events & Operations Coordinator

Navy Rugby Union; Portsmouth; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Health insurance

30 days annual leave

Access to HMS Temeraire facilities

Job summary

The Navy Rugby Union is seeking an Events & Administration Coordinator to support the planning and delivery of RNRU events and the smooth running of administrative functions. This two-year fixed-term contract may evolve into a permanent role as the organisation grows, based at HMS Temeraire, Portsmouth with access to onsite facilities and occasional travel.

The role requires flexibility, including some evenings and weekends, and offers a salary of £28,000–£31,000 plus benefits.

Qualifications

• Strong organisational and planning skills.
• Experience in event coordination, logistics, or administrative support.
• Excellent communication and stakeholder-management abilities.
• Proficiency in Microsoft Office and digital platforms.
• Ability to work flexibly, including some evenings and weekends with notice.
• Full UK driving licence (vehicle access preferred).

Responsibilities

• Plan, coordinate, and deliver a wide range of RNRU events, including home fixtures, hospitality functions, and sponsor tailgates.
• Manage logistics: accommodation, travel, transport, venue liaison, catering and equipment.
• Produce detailed event plans ensuring safety, professionalism and SMP compliance.
• Maintain the RNRU Master Fixtures List and Calendar; coordinate monthly planning meetings.
• Support the Business Manager with major events such as Army v Navy and Navy v RAF.
• Produce and manage VIP guest lists, invitations, RSVPs, and on‑the‑day hosting.
• Identify promotional opportunities for planned events; collaborate on media/PR activity.
• Implement safety processes for all events; escalate risks and issues as needed.
• Provide administrative support across the RNRU Office; assist with away fixtures and travel logistics.

Tools

Microsoft Office

Job description

The Navy Rugby Union is seeking an Events & Administration Coordinator to support the planning and delivery of RNRU events and the smooth running of administrative functions. This two-year fixed-term contract may evolve into a permanent role as the organisation grows, based at HMS Temeraire, Portsmouth with access to onsite facilities and occasional travel.

The role requires flexibility, including some evenings and weekends, and offers a salary of £28,000–£31,000 plus benefits.