RTT Data Coordinator

University Hospital Southampton NHS FT; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

University Hospital Southampton NHS Foundation Trust seeks an analytical administrator to design, produce and analyse reports for data submission to Trust and national bodies. You will validate data, support booking systems, and ensure timely, accurate information flows across care groups.

Experience with Excel and Microsoft Office is essential, along with strong communication and ability to work independently to meet deadlines and targets.

Qualifications

• Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass level or equivalent.
• NVQ3/A Level or equivalent experience.
• Proficient in all aspects of Microsoft Office.

Responsibilities

• Design, produce and analyse reports to support data submission to Trust and National bodies and validate as required.
• Implement Trust and Care Group policies, propose and implement changes for practices within own work area.
• To act as the lead in the management of electronic booking system worklists and reports and manage the Advice and Guidance requirements for the department.
• To supervise and actively assist with patient bookings to aid with meeting the trust targets.
• Liaise with and assist the Operational team in the publishing of the clinical and theatre rotas.
• Deputise the RTT Validation & Access lead.
• In conjunction with the Operations Manager conduct internal IT hardware audit for Care Group.
• Action any other requests from operational and access management team as required.
• Assist in the monitoring and maintenance of the patient’s pathway along with the validation of National databases.

Skills

Data analysis

Report writing

Communication

Attention to detail

Independent worker

Education

NVQ3/A Level or equivalent

Tools

Excel

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

General Duties

• Work to agreed objectives and given freedom to do this in own way, working within professional and organisational boundaries.
• Audit and validate data entered into clinical and administration systems such as HICSS, E-Docs, E-Camis, Camis ensuring data are kept accurate and complete as well as being entered in a timely manner.
• Create reports by inputting and manipulating complex data using tools such as Excel, Business Objects.
• Create and maintain training guides for Care Group clinical systems with the aim of training multi professional staff.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Detailed Job Description And Main Responsibilities

Further duties of the role;

• Design, produce and analyse reports to support data submission to Trust and National bodies and validate as required.
• Implement Trust and Care Group policies, propose and implement changes for practices within own work area.
• To act as the lead in the management of electronic booking system worklists and reports and manage the Advice and Guidance requirements for the department.
• To supervise and actively assist with patient bookings to aide with meeting the trust targets.
• Liaise with and assist the Operational team in the publishing of the clinical and theatre rotas.
• Deputise the RTT Validation & Access lead.
• In conjunction with the Operations Manager conduct internal IT hardware audit for Care Group.
• Action any other requests from operational and access management team as required.
• Assist in the monitoring and maintenance of the patient’s pathway along with the validation of National databases.

To provide analytical support to the Access Manager and Validation & Access lead for the validation of waiting lists. To assist in local and statutory audits as required.

Person specification

Qualifications / Training Required

Essential criteria

• Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
• NVQ3/A Level or equivalent experience
• Proficient in all aspects of Microsoft Office.

Desirable criteria

• Courses / further study attended to demonstrate evidence of personal development.
• Degree or equivalent professional qualification (or working towards).
• Knowledge of medical terminology

Previous or relevant experience necessary

Essential criteria

• Detailed specialist and organisational knowledge of health service policy in relation to access targets
• Experience working in an administrative capacity in a customer focused environment.
• Experience of dealing with non-routine and complex problems.
• Proficient in the use of all hospital computerised patient systems.

Aptitudes And Skills Required

Essential criteria

• Able to work independently with minimum supervision to analyse current processes and develop monitoring systems
• Excellent telephone / communication skills.
• Able to learn and assimilate complex information quickly.
• Proven ability to work to deadlines, prioritise and multi-task.
• Demonstrate attention to detail and accuracy in working with complex data.

Values and behaviours

Essential criteria

• Patient First
• Working Together
• Always Improving