Rota Manager

NHS; Leeds; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Leeds is seeking a Rota Manager to ensure safe staffing levels and support teams with rota systems. The ideal candidate has strong organizational skills, experience in workforce scheduling, and proficiency with rota management software. This role is on-site and requires a full driving license for commuting. The organization values diverse skills and offers opportunities for personal and professional development.

Benefits

33 days annual leave (inc. Bank holidays)

Enhanced Maternity, Paternity, Adoption pay

Continued personal and professional development

Company pension

Cycle to work scheme

Access to NHS Discounts

Internal wellbeing support

Responsibilities

• Creating and managing rotas across teams using Optima/Loop.
• Planning for annual leave, sickness, and seasonal pressures.
• Working with team leaders to forecast staffing needs.
• Managing last-minute changes and ensuring service continuity.
• Providing training and support on rota systems to relevant staff.

Skills

Experience in rota or workforce scheduling

Strong organisational and time-management skills

Excellent communication and interpersonal skills

Ability to stay calm under pressure and adapt to change

Proficiency with rota management software

Good understanding of workforce planning principles

Full Driving License to commute

Experience managing staffing across multiple teams or sites

Tools

Optima/Loop

RLDatix (RLD)

iTrent systems

Job description

Rota Manager (on-site) / 40 hours per week

Are you highly organised, detail-driven, and great at balancing the needs of teams and services? We are looking for a Rota Manager to join our team and play a key role in keeping our services running smoothly.

Main duties of the job

Based at our head office at Bank Top Farm in Leeds, LS21, this role is all about ensuring safe staffing levels, planning effectively for change, and helping us deliver excellent care by supporting our teams with robust rota systems.

If you're experienced in workforce planning and thrive in a fast-moving environment, we would love to hear from you.

Interview Dates: 11 December Kindly ensure your availability on this date, from 10:30 am - 3pm, as shortlisted candidates may be invited to interview then. We anticipate providing an update to all applicants by 9th of December. Note: Right to work in the UK: Please note that we are unable to offer visa sponsorship for this position. Applicants must therefore already have the right to live and work in the UK at the time of application.

Location: Our head office is based at Bank Top Support Centre, just outside Leeds (LS21 1PY). Surrounded by open fields and scenic walking routes, we are minutes from Golden Acre Park, a great spot to take a breather. Please note that there's no public transport nearby, so own transport is required. We also have a dog-friendly workspace, a relaxed, welcoming environment where people (and the occasional four-legged friend) are all part of the team.

About us

At OneMedical Group, we believe there's a better way to care for communities. Founded in 2004 as a family‑run organisation, our mission is simple yet powerful: improving lives. Guided by our core values: Putting People First and Working Together for a Healthier Future, we are committed to delivering healthcare differently, with compassion, innovation, and a deep‑rooted dedication to reducing health inequalities. Our work spans across OneMedical Property, OneMedicare, and our central OMG Support Centre, with all teams united by a shared purpose and collaborative spirit. We value the diversity of skills and perspectives within our organisation, knowing that it's through learning from one another and working together that we can truly make a difference. Our co‑founders remain actively involved, supporting our teams and driving forward our ambitious strategy to help primary care thrive. With a strong commitment to NHS values, we focus on services that improve the health and wellbeing of individuals and communities empowering people to adopt healthier lifestyles, improve their quality of life, and achieve better health outcomes.

Job responsibilities

What Youll Be Doing:

• Creating and managing rotas across teams using Optima/Loop
• Planning for annual leave, sickness, and seasonal pressures
• Working with team leaders to forecast staffing needs
• Managing last‑minute changes and ensuring service continuity
• Maintaining compliance with working time regulations and internal policies
• Providing training and support on rota systems to relevant staff
• Collaborating with People and Payroll to ensure accuracy in timekeeping and pay
• Helping to onboard new staff into the system
• Supporting system growth, configuration, reporting, and upgrades
• Managing system access and permissions
• Acting as a key contact for Optima/Loop and other rota software systems
• Maintaining strong relationships with both internal teams and external partners

What Youll Need: Essential:

• Experience in rota or workforce scheduling
• Strong organisational and time‑management skills
• Excellent communication and interpersonal skills
• Ability to stay calm under pressure and adapt to change
• Proficiency with rota management software
• Good understanding of workforce planning principles
• Full Driving License to commute
• Experience with RLDatix (RLD) and/or iTrent systems
• Experience managing staffing across multiple teams or sites

Why join us? What we offer

• 33 days annual leave (inc. Bank holidays), which rises with length of Service
• Extra day of leave per year for work anniversary
• Enhanced Maternity, Maternity Support (Paternity), Adoption pay
• Continued personal and professional development
• Participation in OMGs refer a friend scheme
• Internal wellbeing support through OMGs Wellbeing Advisors
• Employee Assistance Program run by awarding winning Health Assured
• Eye care scheme free eye test plus a contribution towards glasses
• Cycle to work scheme
• Access to NHS Discounts
• Working in a vibrant, countryside location; a place not just to build your career, but make great friends and have a great experience along the way
• Company pension

Equality and Diversity

OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be at their best. If you would like to discuss the support options available during the recruitment process please email: [e-mail]

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Person Specification

Qualifications

• Experience in rota or workforce scheduling

Knowledge, Skills and Abilities

• Strong organisational and time‑management skills
• Excellent communication and interpersonal skills
• Ability to stay calm under pressure and adapt to change
• Proficiency with rota management software
• Good understanding of workforce planning principles
• Full Driving License to commute

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.