Rota Coordinator | Epsom and St Helier University Hospitals NHS Trust

Epsom and St Helier University Hospitals; St Helier; On-site; GBP 30,000 - 40,000; Full time

Job summary

A regional healthcare provider in St Helier seeks an enthusiastic individual for a maternity cover role in operational management. The successful candidate will coordinate medical staffing rotas, manage queries, and support managers in rota management. Key responsibilities include maintaining and publishing rotas, ensuring compliance, and improving collaborative working environments. This position offers a unique opportunity for skill development in service management.

Responsibilities

• Maintain accurate, timely production and publication of rotas.
• Facilitate real-time management and co-ordination of rotas.
• Proactively seek solutions to cover rota gaps.
• Ensure accessibility of up-to-date rotas for all relevant members of staff.
• Ensure clear communication to senior members of the team in relation to gaps in service.
• Control and help reduce spend in line with Trust processes and initiatives.
• Co-ordinate the Induction programmes for incoming medical staff.
• Support managers with their responsibilities relating to rota management.
• Improve and actively promote a collaborative working environment.

Job description

This is a great opportunity for an enthusiastic person who is seeking development into operational management to learn this skill as it is a key part of any service management role. This post will be for a maternity cover fixed term of 9 months and can be a secondment. The post-holder will be responsible for coordinating and facilitating the administration of the medical staffing rotas within a designated division for all grades and types of medical staff (including medical trainees, trust doctors and Consultants). Ensuring that all rotas maintain ETWD compliance, and are managed in line with Trust and National policy and contracts. The post holder will be the first point of contact for all queries relating to medical rotas; i.e shifts swaps and allocations, bank timesheets and leave requests. Main Responsibilities and Duties

• Maintain accurate, timely production and publication of rotas.
• Facilitate real time management and co-ordination of rotas.
• Proactively seek solutions to cover rota gaps.
• Ensure accessibility of up to date rotas for all relevant members of staff.
• Ensure clear communication to senior members of the team in relation to gaps in service.
• Control and help reduce spend in line with Trust processes and initiatives.
• Co-ordinate the Induction programmes for incoming medical staff.
• Support managers with their responsibilities relating to rota management.
• Improve and actively promote a collaborative working environment.

Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire. We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surrey and NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve. The Trust employs approximately 5,000 staff across its hospitals and is supported by over 500 volunteers.