Rota Coordinator

Equals One; Leeds; On-site; GBP 26,000 - 31,000; Full time

Job summary

A healthcare organization in Leeds is seeking a Rota Coordinator to manage staff schedules and ensure optimal service delivery. This full-time position requires strong organizational skills and the ability to handle emergencies and last-minute changes. The ideal candidate will have experience in scheduling or administration within the healthcare sector. Join a supportive team where your work will directly impact the care of others. Applicants must have the right to work in the UK.

Benefits

Ongoing training and development opportunities

Supportive working environment

Opportunity to make a difference in people's lives

Qualifications

• Experience in scheduling, healthcare administration, or logistics.
• Ability to handle multiple priorities in a fast-paced environment.
• Proficient with IT systems for rota management.

Responsibilities

• Manage staff rotas to ensure service coverage.
• Respond to last-minute changes and emergencies.
• Coordinate leave and shift changes efficiently.

Skills

Highly organized

Strong communication

Calm under pressure

Flexible approach

Tools

Excel

Rota management software

Job description

Rota Coordinator

Location: Leeds

Salary: £26,000 to £31,000 per annum (depending on experience)

Hours: Full-time, permanent with on call duties – (Rotational basis 7am-11pm)

Are you a master of the "Scheduling Puzzle"? In the world of healthcare, the right person in the right place at the right time doesn't just keep things running – it saves lives. We are looking for a highly organised, resilient, and proactive Rota Coordinator to join our team in 2026.

This isn't just an admin role; you are the heartbeat of our operations. You will be the bridge between our dedicated staff and the clients who rely on them, ensuring that every shift is covered and every team member is supported.

The role

You will manage staff rotas to ensure consistent cover across services, responding quickly to sickness, emergencies and last‑minute changes. Working closely with care staff and managers, you will coordinate availability, manage leave and handle shift changes efficiently. You will also take part in a rotational on‑call system, providing out‑of‑hours support when required.

Key responsibilities

• Creating and maintaining staff rotas to ensure safe and consistent cover
• Responding to short‑notice changes, sickness and emergencies
• Managing annual leave, shift swaps and availability in a fair and organised way
• Setting up and maintaining care packages on the electronic rota system
• Monitoring hours and ensuring compliance with Working Time Regulations
• Liaising with care staff, managers and other teams to support smooth service delivery
• Taking part in the on‑call rota, including evenings and weekends on a rotational basis

What you bring to the team

You will be highly organised, calm under pressure and confident in juggling multiple priorities. You’ll be a strong communicator who can build positive working relationships, handle sensitive situations with professionalism and remain focused in a fast‑paced environment.

Previous experience in scheduling, healthcare administration, logistics or workforce planning would be ideal. You should be comfortable using IT systems, including Excel and rota or workforce management software, and able to pick up new systems quickly.

A flexible approach is essential, as care services operate seven days a week and the role includes participation in an on‑call rota.

Why join us?

• A vital role where your work makes a genuine difference to people's lives
• A supportive, team‑focused working environment
• Ongoing training and development opportunities
• The chance to develop your skills within a busy and rewarding care setting

If you’re ready to take control of the rota and become a key part of a dedicated care service, we would love to hear from you.

Applicants must have the right to work in the UK. All appointments are subject to satisfactory references and an enhanced DBS check.

Equal Opportunities

We are an equal opportunities employer. We welcome applications from all sections of the community.