Rota Coordinator

NHS; Hull and East Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in the NHS is seeking a Rota Coordinator to develop and maintain comprehensive rota schedules for medical staff. The ideal candidate will possess strong organizational skills, experience in managing rotas, and previous NHS experience. This role involves ensuring that medical services are adequately staffed at all times and requires excellent communication and interpersonal skills.

Qualifications

• Experience of managing rotas including absences and annual leave.
• Previous NHS experience essential.
• Dealing with diverse staff groups.

Responsibilities

• Develop and maintain a comprehensive rota schedule.
• Coordinate annual leave and arrange cover for absences.
• Ensure appropriate staffing for medical services.

Skills

Strong organisational skills

Ability to work on own initiative

Problem-solving abilities

HR experience

Education

NVQ Level 3 in Administration

Good standard of education to GCSE level

Typing skills to minimum RSA III

IT Qualifications

Job description

Hull University Teaching Hospitals NHS Trust

Rota Coordinator

The closing date is 03 December 2025

The post holder will be responsible for developing, maintaining and coordinating a comprehensive rota schedule for medical staff across the Family Services Care Group. The post holder will provide day-to-day support for the Consultant medical staff within the Family Services Care Group.

The post holder must communicate tactfully and persuasively with managers, medical staffing officers and all medical staff within the Family Service Care Group to maintain appropriate cover for all aspects of the Directorate's medical services at all times. This includes co‑ordination of medical staff's annual leave and arranging cover at short notice for sick leave and special leave.

Main duties of the job

• Ensuring that the service is staffed with the right people, in the right place at the right time.
• Setting up rigorous systems for the approval and monitoring of annual leave, study leave and sick leave and supplying information to clinicians and managers as required.
• Working within the Care Group's existing resources to organise immediate cover arrangements wherever possible. Where this is not possible, liaise with medical staffing over locum requirements.
• Compilation and design of the departmental rotas across the Family Services according to the needs of the directorate.
• Record sickness absence and ensure the Service manager is made aware of patterns and trends.
• Support Clinical Leads in co‑ordinating a 6‑monthly monitoring process.
• Stay up to date with relevant employment laws, guidelines and regulations to ensure the rota adheres to legal requirements.
• Arrange and lead quarterly review meetings with the Service Manager to review annual leave, sickness absence, any sickness themes and rota gaps.
• Arrange and lead weekly review meetings with the Service Manager/Senior Service manager to discuss upcoming rota gaps.
• Lead regular weekly meetings with nurse and administration teams to discuss activity and check rota gaps or issues are visible and communicated to these teams.

About us

The Humber Health Partnership is one of the largest acute and community partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts – Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) – our Partnership has significant ambitions and is committed to delivering world‑class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As teaching hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas – biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Should we receive a high volume of applications the advert may be closed earlier than stated.

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HUTH would not be able to issue a Certificate of Sponsorship for this role.

Person Specification

Application Completion

• ALL sections of application form fully completed

Education and Qualifications

• NVQ Level 3 or equivalent in Administration
• Good standard of general education to GCSE level or equivalent, including Maths and English Language.
• Typing skills to minimum RSA III or equivalent.
• IT Qualifications

Knowledge, Training & Experience

• Working autonomously.
• Able to work on own initiative.
• Staff supervision, leadership, development and motivation.
• Experience of managing rotas (including sickness absence, annual leave and prioritising workload of clinicians).
• Previous NHS experience.
• Dealing with different staff groups.
• HR experience.

Communication and Interpersonal Skills

• Strong organisational skills and attention to detail.
• Demonstrable problem‑solving abilities and adapting to handle scheduling conflicts and emergencies.
• Works well within a team.
• Able to work under pressure.
• Demonstrates understanding of confidentiality.
• Participates in standard setting and research projects.
• Evidence showing clinical and professional development.
• To be able to plan, assess, evaluate and implement patient care.
• Ability to prioritise care associated with changing environment/patient demands.
• Facilitate learning of others.
• Research and audit.

Special Attributes and Others

• High level of interpersonal skills.
• Demonstrate empathy and diplomacy.
• Flexible and reliable.

Other Requirements

• Demonstrate reliability and punctuality in all aspects of the role.
• Ability to work from both hospital sites as required to meet the demands of the service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hull University Teaching Hospitals NHS Trust