Rota Co-Ordinator - Medicine & Urgent Care Division

Merseywestlancs; Knowsley; Remote; GBP 28,000 - 31,000; Part time

Benefits offered by this job

NHS Pension

Flexible Working

27 days annual leave (pro rata)

Staff Health and Wellbeing programme

Job summary

Mersey West Lancashire NHS Trust is hiring a Part-time Rota Co-ordinator (NHS AfC Band 4) for the Medicine & Urgent Care division at Whiston Hospital, Prescot. The role ensures adequate medical cover, EWTD compliance and timely rota production using staff and locums.

You will work with division management to deliver cost-effective staffing plans, prioritising service needs and ensuring effective communication with clinical teams and junior doctors.

Qualifications

• Educated to Diploma Level or Equivalent.
• NVQ Level 3 Business Administration or higher.

Responsibilities

• Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
• To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Co-ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
• Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
• Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff.

Job description

We want talented and enthusiastic people from all backgrounds to join #TeamMWL, with us you can learn, grow and develop yourself and your career, realising your true ambitions and aspirations.

Whatever you’re looking for in your career, you’ll find it here at MWL.

NHS AfC: Band 4

Main area Administration Grade NHS AfC: Band 4 Contract Permanent Hours Part time - 30 hours per week (Monday to Friday 9am-3:30pm) Job ref 409-8317225

Site Whiston Hospital Town Prescot Salary £28,392 - £31,157 per annum, pro rata Salary period Yearly Closing 28/10/2026 23:59

Job overview

An exciting opportunity has come available for a Rota Co-ordinator in the Medical and Urgent Care division.

The postholder will have overall operational responsibility for ensuring that the Medicine & UEC Division has sufficient medical cover to meet service demand.

The post holder will work closely with the Medicine & UEC Division management and clinical teams to ensure that all medical rotas with the division are EWTD and new deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.

Main duties of the job

The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost-effective manner.

You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills.

You must be able to prioritise their own workload and will require a flexible approach to their duties and cross cover the Medicine Rota Co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Detailed job description and main responsibilities

KEY DUTIES

• Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
• To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Co-Ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
• Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted
• Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff
• Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examination and junior doctor rotation.
• Be the main point of contact for all junior doctors rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
• Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
• Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.

Person specification

Qualifications

• Educated to Diploma Level or Equivalent
• NVQ Level 3 Business Administration or higher

Knowledge & Experience

• Experience of liaising with medical staff in an NHS setting
• Experience of maintaining robust electronic systems
• Experience of Medical Rota Management
• Experience of producing on-call rotas

Skills

• IT Literate including Microsoft Outlook, Word Excel & Access
• Excellent communication skills with the ability to adapt to the stakeholder audience
• Ability to work on own initiative and schedule work to meet deadlines
• Ability to work within a busy environment and under pressure
• Ability to prioritise, take ownership and manage workload
• Flexible attitude towards work, tasks and changing priorities

Other

• Ability to work as part of a larger team
• Flexible to meet to needs of the service

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under‑represented groups.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Certificate of Sponsorship

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please check your eligibility before applying for this post as we may be unable to provide sponsorship.

eVisa Update

For successful candidates on selected work and study visa routes, who have completed and paid for their applications will no longer receive a visa vignette in passport as evidence of their permission to enter the UK.

Instead, you will be issued with an eVisa only, which is accessed by creating a UKVI account.

Before travelling to the UK, we advise applicants to:

• Understand how to generate an eVisa share code

Disclosure and Barring Service Check

If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.

If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.

Flexible Working

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:

• All employees have the right to request flexible working from day one of employment.
• There is no limit on the number of requests they can make.
• Employees have the right to make requests, have them considered, regardless of the reason.

At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.

Working for Team MWL

Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website.

You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.

Additional Information

Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here .

An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.

Good luck with your application. We hope to welcome you to Team MWL very soon.

Employer certification / accreditation badges

Name Kelly Chadwick Job title Associate Directorate Manager - Medical Resourcing Email address [e-mail] Telephone number 0151 290 4579 Additional information