Rota Co-ordinator -

Shrewsbury and Telford Hospital NHS Trust; Shrewsbury; On-site; GBP 35,000 - 50,000; Full time

Job summary

The Shrewsbury and Telford Hospital NHS Trust is seeking an organised manager to oversee the daily medical staffing rotas for its surgical departments. The role requires close collaboration with Clinical Directors, Consultants and the Medical People Services Department to ensure staffing levels, patient safety and efficient rosters.

Applicants will need strong planning, communication and IT skills, with a focus on accuracy and improving processes to reduce costs and errors.

Qualifications

• Experience in workforce planning or staffing coordination is desirable.
• Strong organisational skills and attention to detail.
• Excellent communication with clinical staff and departments.

Responsibilities

• Plan, organise and maintain doctor rotas, ensuring shifts are covered and patient safety is always supported.
• Arrange temporary doctor cover (locums) when needed and work closely with consultants, medical staffing teams and agencies to fill vacancies.
• Monitor sickness, annual leave and study leave, ensuring accurate records are kept and suitable cover is arranged.
• Communicate regularly with doctors, consultants and key departments, providing rota updates and resolving staffing issues.
• Help improve rota and staffing processes to increase efficiency, reduce costs and minimise errors.
• Produce weekly rota plans, maintain staffing systems and provide high-quality administrative support across the division.

Job description

Job overview

This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust. If you are not currently working within The Shrewsbury and Telford Hospital NHS Trust, your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

This post will involve the day-to-day management of the Surgical Departments’ medical staffing rotas ensuring the appropriate levels of staff and clinical safety is maintained at all times. This post will require an individual with excellent planning and organisational skills. The successful candidate will be required to work closely with the Clinical Directors and Consultants for each area, the Senior Management team, and Medical People Services Department, in supporting the needs of these busy and exciting departments.

The post holder will be proficient in Microsoft office, with an exemplary attention to detail and be a great communicator. The post holder will be expected to work in close liaison with Medical People Services to review and implement processes and systems which will positively impact on the efficiency of the locum booking procedure with consideration to reducing Trust spend, increasing patient safety and reducing errors

Main duties of the job

• Plan, organise and maintain doctor rotas, ensuring shifts are covered and patient safety is always supported.
• Arrange temporary doctor cover (locums) when needed and work closely with consultants, medical staffing teams and agencies to fill vacancies.
• Monitor sickness, annual leave and study leave, ensuring accurate records are kept and suitable cover is arranged.
• Communicate regularly with doctors, consultants and key departments, providing rota updates and resolving staffing issues.
• Help improve rota and staffing processes to increase efficiency, reduce costs and minimise errors.
• Produce weekly rota plans, maintain staffing systems and provide high-quality administrative support across the division.

Working for our organisation

Our Poppy’s Promise Commitment

We believe that compassionate care sits at the heart of everything we do. Every member of our team — clinical or non-clinical — plays a vital role in ensuring that patients, families, and colleagues are treated with dignity, empathy, and respect at all times.

We expect all staff to demonstrate compassion not only through their words, but through their actions: by listening attentively, communicating clearly and kindly, and recognising individual needs, feelings, and circumstances of those in our care.

Effective communication is central to safe and high-quality healthcare. We value colleagues who take the time to understand others, explain information in a meaningful way, and respond to concerns with patience and understanding.

By joining our team, you are committing to uphold these values — ensuring that every patient feels heard, respected, and valued, and that compassion is embedded in every interaction, every day.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Candidate Job Pack