Rota Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading NHS healthcare provider in Bristol is seeking a proactive Rota Assistant to support the Urology service. This administrative role involves managing the clinical rota, ensuring adequate coverage, and assisting with leave requests. The ideal candidate will be well-organised with strong communication skills and the ability to manage competing demands. Join a supportive team in a busy clinical department dedicated to providing safe patient care.

Qualifications

• Excellent attention to detail and strong communication skills are essential.
• Previous experience in an NHS administrative role is desirable but not essential.
• Confidence in using computer systems, full training will be provided.

Responsibilities

• Assist in the preparation and management of the clinical rota.
• Ensure appropriate cover for all clinical areas, including on-call shifts.
• Manage leave requests according to departmental guidelines.

Skills

Well-organised

Strong communication skills

Attention to detail

Ability to manage competing demands

Education

Previous experience in an administrative role

Job description

We are looking for a proactive and highly organised Rota Assistant to join our Urology service at North Bristol NHS Trust. This is a key administrative role within a large and busy clinical department, supporting the delivery of safe and effective patient care.

Responsibilities

• Assist in the preparation, maintenance and regular updating of the clinical rota.
• Ensure appropriate cover for all clinical areas including on‑call shifts, theatres, and clinics.
• Manage leave requests (annual, study, sickness) in accordance with departmental guidelines.
• Liaise with medical staff, service managers and clinical leads to address and resolve rota gaps.
• Distribute the rota to relevant teams in a timely and clear manner.
• Support the department to remain compliant with junior doctor safe working hours and contractual requirements.
• Provide general administrative support to the rota function as needed.

Qualifications

• Well‑organised individual with excellent attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage competing demands and remain calm under pressure.
• Previous experience in an administrative role (rota or NHS experience desirable but not essential).
• Confidence in using computer systems (full training provided).

This is a great opportunity to be part of a supportive and friendly team within one of the largest Urology departments in the region. If you enjoy working in a fast‑paced environment where your organisational skills can make a real difference, we would love to hear from you.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award‑winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all under‑represented groups. If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At NBT, we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently under‑represented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre‑employment checks are undertaken on all successful applicants prior to commencement in post.