Responsive Repairs Planning Supervisor

Deekay Technical Recruitment; Ashford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading recruitment agency is looking for a team leader to oversee back-office functions for the Repairs Team in Ashford, UK. This role entails managing inquiries, overseeing scheduling, and ensuring efficient service delivery. The ideal candidate will analyze workflows and monitor performance data while maintaining communication with internal and external customers. This position seeks a proactive individual skilled in administration and process improvement.

Responsibilities

• Lead a team for the Repairs Team including scheduling and invoicing.
• Ensure effective management of customer and supplier contact.
• Provide analysis of workflows and monitor performance data.

Job description

Responsibilities

To lead a team of back‑office functions for the Repairs Team – out of hours enquiries, work in progress, invoicing, officer enquiries, contractor management and chase-ups and complex repair orders. Ensure that repair jobs are monitored and coordinated and scheduled appropriately to maximise efficient service delivery. Manage the scheduling to ensure this is fully automated while overseeing the manual override function.

You will ensure that the correct information and management of contact for our internal/external customers and suppliers are in‑line with our policies and procedures. Provide analysis of workflows and demands for service. Monitor performance data and potential risks and action solutions. Ensure administrative support is provided for the efficient running of the repairs service – voids, disrepair, damp and mould, invoicing and other areas. Provide support to the Operations Manager Responsive Repairs. Work in close liaison with the Repairs Front Office Team Leader.

Take responsibility for ensuring that processes and systems are kept under review. Support and drive any new system/process changes. Support the Housing Service in carrying out customer surveys regarding repairs, complaints and other areas of housing as may be required.