Resourcing Coordinator

Ayvens; Bristol; On-site; GBP 24,000 - 26,000; Full time

Job summary

A leading mobility solutions provider in Bristol seeks a proactive Recruitment Administrator to support the HR team. Responsibilities include managing candidate communications, coordinating interviews, and ensuring data integrity in the applicant tracking system. Ideal candidates will have administrative experience and strong organizational skills. This is an 18-month fixed-term contract offering competitive salary and generous benefits.

Benefits

Generous contributory pension scheme

25 days holiday plus bank holidays

Volunteering days

Flexible working options

Employee Referral Scheme (£1000)

Qualifications

• Proven experience in an administrative or recruitment support role.
• Ability to manage multiple tasks in a busy environment.
• Ability to work collaboratively and independently.

Responsibilities

• Providing end-to-end administrative support across all recruitment activity.
• Coordinating interviews and managing candidate communications.
• Maintaining accurate records in our applicant tracking system.

Skills

Attention to detail

Organizational skills

MS Office proficiency

Excellent communication

Stakeholder management

Tools

Workday

Job description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Are you a detail-oriented and proactive administrator who thrives in a fast-paced, people-focused environment? We’re looking for a Recruitment Administrator to join our growing in-house recruitment team in Bristol, supporting our continued success.

As a key member of our HR team, you’ll play a vital role in delivering a seamless candidate experience by supporting our Senior Resourcing Partner and wider team with recruitment operations across the organisation. From managing candidate communications, to posting vacancies alongside coordinating interviews and offers, you’ll help us attract and onboard top talent while ensuring our recruitment processes run smoothly.

Based in Emerson Green, Bristol this is a tremendous opportunity to join a thriving business at an exciting time for our industry. Initially offered as an 18 Month Fixed Term Contract this is a great in-house opportunity.

Purpose

• Key support as first point of contact for a range of day-to-day resourcing activity requiring interaction with both internal stakeholders and external suppliers, providing advice and guidance on resourcing processes and procedures.
• Provide general administrative support for the resourcing function across all sites.
• Manage the administration of all relevant resourcing systems including, the processing of resourcing requests, from initiation through interview stage to offer.

Responsibilities

• Providing end-to-end administrative support across all recruitment activity
• Coordinating interviews, managing candidate communications, prepare and distribute employment documentation and contracts
• Maintaining accurate records in our ATS (Workday), ensuring data integrity and reporting capability
• Supporting direct sourcing efforts and talent pooling
• Liaise with all candidates to guide them through the process
• Supporting with Assessment Centre preparation and creation of assessment day packs
• Overseeing the recruitment inbox as well as assigning and managing recruitment cases in Workday
• Setting-up agency suppliers in Workday and working the team where necessary to ensure all suppliers are in the platform and allocated to relevant vacancies
• Assisting with employer brand initiatives and recruitment campaigns
• Ensuring a high-quality candidate experience at every stage of the process
• Generate recruitment reporting and analytics in support of the Senior Resourcing Partner

Skills, Experience & Background

• Proven experience in an administrative or recruitment support role
• Must be able to display strong attention to detail and excellent organisational skills with ability to prioritise multiple tasks
• Passionate about delivering a great candidate and hiring manager experience
• Are confident managing multiple tasks and priorities in a busy environment
• Proficiency with MS Office, especially Excel; familiarity with recruitment systems would be advantagious
• Excellent communication and stakeholder management skills
• A collaborative team player with the ability to work independently

Desirable Skills

• Experience within a recruitment or a resourcing role ideally with experience of high volumes
• Alternatively previous experience in recruitment administration or HR support
• Comfortable using systems and technology (experience with Workday is a bonus)

What We Can Offer

• Salary range between £24,500 - £26,000
• Generous contributory pension scheme
• 25 days holiday, in addition to bank holidays
• Volunteering days to assist in charity work
• Sustainability Initiatives
• Holiday buy / sell (subject to conditions)
• Travel Insurance (cost associated)
• Dental Insurance (cost associated)
• Flexible working options available
• Eligibility for Annual Bonus Scheme
• Study support (where applicable)
• Enhanced parental leave
• Generous Employee Referral Scheme (£1000)
• Cycle2work Scheme
• Free breakfast / fruit in the Bristol office
• EV charging points, bike storage, shower & changing facilities, car parking

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

• ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.