RESOURCE PLANNER (People & Plant)

PortRail Group; Harlow; On-site; GBP 28,000 - 40,000; Full time

Job summary

PortRail Group is seeking a Resource Planner to support our Rail & Port operations across nationwide projects. The role blends resource planning, operational coordination and administration to ensure the right people and equipment are where they are needed most.

You will work closely with our Operational workforce, Fleet, Payroll and Management teams, coordinating with regional managers and site supervisors to optimise utilisation and maintain compliance.

Qualifications

• Experience in administration, resource planning transport planning or a similar coordination role.
• Highly organised with excellent planning and time-management skills.
• Confident communicator across multiple teams.
• Proactive, self-motivated and able to work independently.
• Detail-oriented, analytical and comfortable with spreadsheets, IT systems and reports.
• Commercial awareness with budgeting and financial responsibility.

Responsibilities

• Prepare weekly resource plans and maintain a three-month forward look-ahead for nationwide projects.
• Coordinate the allocation and deployment of operatives across Rail and Port operations.
• Liaise with Regional Managers, Supervisors, mobile plant operators, lorry drivers, Fleet and HSEQT Management teams to ensure personnel have the correct competencies, training and site inductions.
• Monitor resource requirements, improve workforce utilisation and minimise reliance on agency staff.
• Support recruitment activities, including advertising vacancies and coordinating interviews.
• Assist with timesheet reviews, payroll queries, purchase orders, invoicing and monthly reporting.
• Arrange staff accommodation and support the day-to-day operations.
• Identify opportunities to improve planning processes, operational efficiency and resource management.

Skills

Resource planning

Administrative coordination

Time management

Communication

Analytical

Tools

Spreadsheets

IT systems

Reporting tools

Job description

Are you highly organised, proactive, and skilled at coordinating people and equipment resources? PortRail Group is looking for a Resource Planner to support our growing Rail & Port operations, ensuring the right people & equipment are in the right place at the right time across our nationwide projects.

This is a varied role combining resource planning, operational coordination, and administration, working closely with our Operational workforce, Fleet, Payroll and Management teams.

• Prepare weekly resource plans and maintain a three-month forward look-ahead for projects nationwide.
• Coordinate the allocation and deployment of operatives across Rail and Port operations.
• Liaise with Regional Managers, Supervisors Mobile plant operators, lorry drivers, Fleet and HSEQT Management teams to ensure personnel have the correct competencies, training and site inductions.
• Monitor resource requirements, improve workforce utilisation and minimise reliance on agency staff.
• Support recruitment activities, including advertising vacancies and coordinating interviews.
• Assist with timesheet reviews, payroll queries, purchase orders, invoicing and monthly reporting.
• Arrange staff accommodation and support the smooth running of day-to-day operations.
• Identify opportunities to improve planning processes, operational efficiency and resource management.

We’re looking for someone who is:

• Experienced in administration, resource planning transport planning or a similar coordination role.
• Highly organised, with excellent planning and time-management skills.
• A confident communicator who can build effective working relationships across multiple teams.
• Proactive, self-motivated and able to work independently.
• Detail-oriented, analytical and comfortable working with spreadsheets, IT systems and reports.
• Commercially aware, with an understanding of budgets and financial responsibility.

Experience in rail, ports, logistics, transport planning, construction, plant or fleet operations would be an advantage.