Resident Services Assistant

Homes for Students Ltd; Dundee; Hybrid; GBP 23,000 - 28,000; Part time

Benefits offered by this job

Holiday entitlement

Retail discounts

Birthday leave

Cycle-to-work

Charity days

Professional qualification

Job summary

Homes for Students Ltd is seeking a friendly Residence Services Assistant to welcome students and visitors, provide reception support, and assist the operations team with day-to-day queries.

You will handle inquiries by email, phone, and in person, support open days and intake days, and maintain high standards of customer care while staying organised in a busy environment.

The role is 32 hours per week, with a 9:00–17:30 schedule across Monday, Tuesday, Thursday and Friday.

Qualifications

• Exceptional customer service skills, always displaying a helpful and patient attitude.
• Experience using Microsoft Office software.
• Quick and efficient learning ability.
• Proficient in presenting information accurately, professionally, and appropriately.
• Experience prioritising workload to meet competing deadlines without close supervision.
• Team player with a flexible approach.
• Previous customer service experience is desirable.

Responsibilities

• Provide a warm, friendly meet and greet, reception support and help desk assistance.
• Contribute to back-office tasks and administrative support for operations and the General Manager.
• Support open days, intake days and departures, assisting students, visitors, and external contacts.
• Respond to student queries via email, website, telephone and in person with accurate information.

Skills

Customer service

IT skills

Microsoft Office

Communication

Interpersonal skills

Organisational skills

Team player

Problem solving

Tools

Microsoft Office

Job description

Are you ready to make your mark on the vibrant world of student accommodation? Are you passionate about providing exceptional customer service? If so, we have an exciting opportunity for you to join our team at Discovery Studios & Greenmarket Studios as a Residence Services Assistant working 32 hours per week, 9.00am - 5.30pm, Monday, Tuesday, Thursday & Friday.

At Homes for Students, we are dedicated to creating a positive and supportive environment for our students. We value integrity, being a force for good, supporting one another, and fostering connections. As a Resident Services Assistant, you will play a vital role in upholding these values and putting students first.

In this role, you will provide a warm and friendly meet and greet service, reception support, and help desk assistance. You will also contribute to various back-office functions, providing administrative support to the operations team and General Manager. From supporting open days, intake days, and departures to assisting students, visitors, and external contacts on a day-to-day basis, you will ensure a seamless and enjoyable experience for all.

As the ideal candidate, you will excel at delivering cheerful and attentive reception services to students and visitors, consistently maintaining the highest standards of customer care. You will act as a role model for excellent service delivery, inspiring others through your dedication and professionalism.

Your responsibilities will include handling customer and visitor inquiries via email, website, telephone, and in person, providing accurate and appropriate advice and information. Operating a professional helpdesk and telephone service, you will promptly and helpfully respond to student queries.

To succeed in this role, you should possess excellent IT skills, exceptional customer care abilities, and strong communication and interpersonal skills. Understanding and meeting the needs of students will be crucial, and your ability to stay organised in a busy and diverse role will be vital. As a skilled problem solver, you will be responsible for addressing and resolving any complaints that arise.

Person Specification:

• Exceptional customer service skills, always displaying a helpful and patient attitude
• Experience using Microsoft Office software
• Quick and efficient learning ability
• Proficient in presenting information accurately, professionally, and appropriately
• Experience prioritising workload to meet competing deadlines without close supervision
• Team player with a flexible approach
• Previous customer service experience is desirable

What's on offer:

• Generous holiday package of 25 days, plus bank holidays, to recharge and enjoy life outside of work. (pro rated for our part time colleagues)
• Access to a range of exclusive retail discounts to make your money go further.
• Take your special day off! Enjoy your birthday with a well-deserved break from work.
• Stay active and eco-friendly with our cycle-to-work scheme.
• Make a difference in the community with 2 charity days per annum.
• Opportunity to work towards a nationally recognised qualification.

At Homes for Students, we believe in equal opportunities and inclusivity. We are proud members of Inclusive Employers, and we value the growth and learning that comes from a diverse team. We encourage applications from candidates of all backgrounds and communities, and we are open to discussing any reasonable adjustments you may require.