Research Governance Assistant

Cambridgeshire and Peterborough NHS Foundation Trust; Cambridge; On-site; GBP 26,000 - 38,000; Full time

Job summary

Cambridgeshire and Peterborough NHS Foundation Trust is seeking a detail‑oriented Research Administration professional to manage research passport reviews and liaise with researchers, HRs, and universities. The role includes training on the passport process and maintaining SOPs for R&D activities.

You will generate regular reports for CPFT strategy groups and NIHR, lead administrative duties, and stay current with evolving legislation and requirements in research governance.

Qualifications

• Educated to degree level or equivalent.
• Experience of working in a research environment (NHS, University, or industry).
• Excellent IT skills including recording data within electronic databases.
• Understanding of HR legislation.

Responsibilities

• Manage the review process of research passport applications and communicate required changes to researchers.
• Proactively identify when letters of access or honorary research contracts are needed and liaise with HR and colleagues.
• Provide one-to-one training on the research passport process as needed.
• Contribute to maintaining SOPs, guidance, and procedures in relation to research activities.
• Provide regular reports and updates on R&D activity for strategy groups and NIHR.
• Lead on delivery of secretarial and administrative duties with regular stakeholder engagement.
• Stay updated with new legislation and government requirements related to research passport processes.
• Support other areas of research administration and participate in R&D meetings and committees.

Skills

Excellent IT skills

Data recording

Understanding of HR legislation

Education

Degree or equivalent

Tools

Research databases

Job description

Detailed job description and main responsibilities

• Manage the review process of research passport applications, identifying any areas that are inconsistent or unclear and communicating with researchers any changes or further information that is required
• Be proactive in identifying when a letter of access/honorary research contract is required for research and liaise with the researcher on the research passport application process and with CPFT HR and respective University HR colleagues as appropriate in order to put these processes in place
• Provide training to researchers, if required on a one-to-one basis, on the research passport process, explaining the requirements in line with national guidance
• Contribute to maintaining and developing Standard Operating Procedures, guidance and procedures for own work area and communicating any changes to those affected by them, which will include external research
• To provide regular reports and updates on CPFT R&D study activity and issues that arise for reporting to CPFT strategy groups, NIHR and the Department of Health
• To lead on the delivery of secretarial and administrative duties as required. This requires regular engagement with the relevant stakeholders.
• The post holder will be required to keep abreast with new legislation and government requirements relating to research passport process and Trust Research activity reporting to carry out their role.
• Support other areas of research administration as required.
• Actively participate in relevant R&D meetings and committees.

Please refer to the attached job description and person specification for full details of responsibilities.

Person specification

Education/Qualifications

Essential criteria

• Educated to degree level or equivalent.

Desirable criteria

• GCP Trained
• Strong numeric skills
• Post graduate research qualification

Experience

Essential criteria

• Experience of working in a research environment (NHS, University, or industry)
• Experience of research set up and/or recruitment practice and processes.

Desirable criteria

• Experience of working within NHS or University within a clinical research setting
• Experience using research databases

Skills & Abilities

Essential criteria

• Excellent IT skills including the recording of data within electronic databases.

Knowledge & Understanding

Essential criteria

• Understanding of HR legislation

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

• Integrated physical and mental health services for adults and older people;
• Specialist mental health and learning disability services;
• Children and young people's mental health services;
• Children's community services in Peterborough;
• Social care;
• Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visi