Research Editorial Programme Coordinator

Oup Uk - Oxford; Oxford; Hybrid; GBP 45,000 - 60,000; Full time

Benefits offered by this job

25 days holiday

Flexible working

Employee networks

Pension up to 12%

Salary Finance schemes

Travel to work schemes

Discretionary annual bonus

Job summary

Oxford University Press is seeking an exceptional individual to support and shape the working rhythm of the Research Editorial team. The role combines senior administrative duties, programme coordination, and leadership support for the Global Academic Publisher and Research Editorial leadership.

We operate a hybrid policy requiring a minimum of 2 days per week in the Oxford office. You will work across time zones, manage governance, and help prioritise and communicate effectively with

Qualifications

• Excellent judgement, discretion and prioritisation in a complex stakeholder environment.
• Self-starter with proactive problem solving.
• Experience coordinating complex workflows across multiple stakeholders.
• Confidence with data, reports and dashboards; Power BI desirable.
• Strong digital literacy and use of AI/automation tools to improve workflows.
• Exceptional written communication and ability to draft concise summaries and briefing notes.

Responsibilities

• Provide executive support, programme coordination and leadership support to the Global Academic Publisher and Research Editorial leadership team.
• Act as a central hub for workflows, governance, and reporting cycles.
• Manage stakeholder communications and cross-functional processes to deliver the strategic plan.
• Deliver a mix of administrative tasks and smart prioritisation with high judgement and discretion.
• Utilise approved AI and automation tools to streamline coordination and improve efficiency.
• Draft presentations, meeting summaries, minutes and briefing notes with minimal supervision.

Skills

Judgment and discretion

Proactive/self-starter

Stakeholder management

Written communication

Cross-functional collaboration

Digital literacy

AI and automation tools

Tools

Power BI

Job description

We are seeking an exceptional individual to help support and shape the working rhythm of the Research Editorial team. This is a large and busy department, publishing world-leading and authoritative research works, reference content, trade books, and an extensive online portfolio. This role provides senior administrative, programme coordination, and leadership support to the Global Academic Publisher and the Research Editorial leadership team. It acts as a central hub for the department, managing key workflows, reporting cycles, meeting governance, stakeholder communications, and cross‑functional processes to support delivery of the strategic plan. The successful candidate will be comfortable delivering a combination of executive support, programme coordination, and intelligent prioritisation, whilst maintaining your own exceptionally high standards of judgement and communication.

The role requires strong judgement, digital confidence, and the ability to work proactively, using approved AI and automation tools where appropriate, to streamline routine coordination and support strong prioritisation, decision‑making, and follow‑through. We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You As the successful candidate, you will be a confident and proactive self‑starter, with strong digital literacy, who is comfortable evaluating the big picture with a view to reinventing the underlying workflows that make everything tick. Your skills and experience will include:

• Excellent judgement, discretion, and ability to prioritise in a complex and fast‑moving stakeholder environment.
• Demonstrable experience as a self‑starter with a strong track record of anticipating needs rather than waiting to be directed, and proactive in solving problems.
• Experience coordinating complex workflows or recurring business processes across multiple stakeholders.
• Confidence working with data, reports, dashboards, and spreadsheet‑based processes; Power BI experience desirable.
• Strong digital literacy and genuine curiosity about using approved AI and automation tools to improve administrative and operational workflows.
• Exceptional written communication, with the ability to draft clear and accurate communications, presentation decks, meeting summaries, minutes, and briefing notes with minimal supervision.
• Experience improving, documenting, or standardising processes.
• Comfortable working across time zones and with colleagues in multiple locations.

We are the world's largest university press. That means we serve the academic community as no other publisher can. We work in partnership with institutions and learned societies to bring a world of knowledge to the fingertips of students and researchers worldwide.

The goal is impact. Together with our academic communities, we curate and seamlessly connect together the ideas that push their fields forward, so they can learn from them, add to them, and continue a virtuous cycle of scholarship. And because we are a part of the academic community and guided in everything we do by our mission, we re‑invest in our people, our publishing, and the world‑leading research institution of which we are part.

Benefits

• 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35‑hour working week.
• We are open to discussing flexibility in respect to working patterns, dependent on role.
• We also have a great variety of active employee networks and societies.
• We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.
• This role comes with the added benefit of a discretionary annual payment.