Research & Development Administrator

NHS; Greater London; On-site; GBP 33,000 - 37,000; Full time

Job summary

A leading healthcare provider is seeking a Research & Development Administrator to ensure the smooth operation of the R&D Office. The successful candidate will manage daily administration tasks, support recruitment processes, and provide secretarial assistance to R&D Directors and Senior Managers. Applicants should have a GCSE in English or equivalent, experience in administration, and advanced MS Office skills. This full-time role offers a salary ranging from £33,094 to £36,195 per annum, with a fixed-term contract of 2 years.

Qualifications

• Experience in an administration, coordinator or office management role.
• Experience of pastoral support in an uncomplicated setting is desirable.
• Prior experience as a Personal Assistant or in an NHS or higher education setting is desirable.

Responsibilities

• Act as the first point of contact for researchers and colleagues requesting R&D Office support.
• Manage the day-to-day administration of the R&D Office.
• Provide secretarial support to R&D Directors and Senior Managers.

Skills

Advanced MS Office skills

Excellent written and verbal communication

Ability to work under pressure

Education

GCSE A–C in English or equivalent

Job description

Research & Development Administrator – Band 4

Full‑time, 37.5 hours per week. The Research & Development Administrator ensures the R&D Office operates efficiently, delivers key research governance functions, supports the team administratively and coordinates improvement projects and initiatives.

Responsibilities

• Act as the first point of contact for researchers and colleagues requesting R&D Office support.
• Manage the day‑to‑day administration of the R&D Office, including diary management, room bookings and keeping the office tidy.
• Provide secretarial support to R&D Directors and Senior Managers, arranging meetings, compiling agendas, taking minutes and following up actions.
• Co‑ordinate the procurement of goods and services for the office, using Oracle and the Trust procurement system to request purchase orders and processing invoices.
• Support recruitment processes for research posts, including completing LPC and A2E requests, handling contractual changes and advertising on TRAC.
• Assist with updates to study information on the EDGE database and support the R&D Data Officer with document uploads and participant recruitment.
• Coordinate R&D events such as the International Clinical Trials Day and the Research Strategy Day.
• Maintain the eRoster system for R&D staff, reporting sickness, annual leave approvals and finalisations.
• Provide general administrative support for communications materials, liaising with Communications for website and Kwiki updates.
• Facilitate varied R&D improvement initiatives and other duties as requested by R&D Directors and Senior Managers.

Qualifications & Requirements

• GCSE A–C in English or equivalent, plus evidence of professional development (e.g., courses in administration or project management).
• Experience in an administration, coordinator or office management role.
• Advanced MS Office skills, proficient email use and internet browsing; advanced keyboard use.
• Excellent written and verbal communication, telephone etiquette, tact, diplomacy and team working.
• Ability to work under pressure, prioritise tasks, manage own time and coordinate projects to deadlines.
• Experience of pastoral support in an uncomplicated setting (e.g., office staff management) is desirable.
• Prior experience as a Personal Assistant or in the NHS or higher education setting is desirable.

Details

• Date posted: 09 December 2025
• Pay scheme: Agenda for change
• Band: 4
• Salary: £33,094 to £36,195 per annum (incl. high‑cost allowance)
• Contract: Fixed‑term, 2 years
• Working pattern: Full‑time
• Reference number: 213-CORP-7640928
• Job location: Research & Innovation Office, 245A Coldharbour Lane, Brixton, SW9 8RR

Additional Information

Disclosure and Barring Service Check (Rehabilitation of Offenders Act, Exceptions Order 1975) will be required. Skilled worker sponsorship is available and will be considered where applicable.

Employer

King’s College Hospital NHS Foundation Trust
Research & Innovation Office
245A Coldharbour Lane, Brixton, SW9 8RR
https://www.kch.nhs.uk/