Research Data Coordinator

Kings College Hospital; Greater London; Hybrid; GBP 34,000 - 37,000; Full time

Job summary

The post holder at King’s College Hospital NHS Foundation Trust will provide high-quality data coordination within the Haematology Research Unit (HRU) and deliver efficient administrative support to the trials portfolio.

They will ensure confidentiality, work independently, meet deadlines, and collaborate with Principal Investigators, HRU staff, recruiters, sponsors, and clinical teams to support both commercial and non-commercial trials.

Qualifications

• BSc Life Sciences degree or equivalent relevant work experience in data coordination/ management.
• Previous research data collection/entry experience.
• ECDL or proven equivalent experience in MS Office and Outlook.

Responsibilities

• Assist with maintaining Investigator Site Files and source documentation.
• Recruitment accrual uploads on to the UKCRN portal/EDGE.
• Participate in internal audits and assist with external audits/inspections.
• Ensure Serious Adverse Events are recorded and reported within 24 hours.
• Assist in archiving trial documentation at study end.
• Provide administrative support for meetings and minute taking.
• Disseminate information to consultants regarding new trials to enable recruitment.

Skills

English communication

Time management

Problem solving

Education

BSc Life Sciences

Tools

MS Office

Outlook

Job description

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Kings College Hospital Town London Salary £34,186 - £37,389 pa, including HCAS Salary period Yearly Closing 02/10/2026 14:00

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The post holder will be responsible for the provision of high-quality data coordination in a dynamic clinical trials team, providing efficient and organised administrative support to the members of the Haematology Research Unit (HRU). The post holder will ensure confidential and sensitive information is kept secure at all times.

The post holder will work independently and follow the policies and procedures for the trust and within the unit. The post holder will also be expected to use their own initiative and report accordingly to their line manager and senior colleagues.

This role is within a busy research unit, subject to frequent deadlines for a large portfolio of clinical trials as such, the post holder will need to possess excellent time management and planning skills.

The post holder will work closely with the Principal Investigators and Consultants, the HRU Research Nurses and Trial Coordinators, medical staff, and clinical trials sponsors and representatives.

The post holder will ensure consistent and professional administrative and data support to the

HRU and support the team’s agreed portfolio of commercial and non-commercial clinical trials. This will require flexibility, the use of initiative and a very high degree of organisational skills.

Main duties of the job

• ensure data is collected in line with protocol requirements, complying to the principles of GCP, national and local policies
• work at all times according to regulations described in local Standard Operating Procedures and EU Clinical Directive
• ensure data is entered into paper or electronic Case Report Forms (CRF) accurately and in a timely manner
• Track CRF completion including the number of outstanding CRFs at any one time
• ensure data integrity is maintained at all times and to raise any issues with the quality or the collection of data with line management or senior colleagues
• proactively follow up with missing or unclear data
• request for any external lab results, reports or any discharge summaries or GP correspondence etc. pertinent to a patients involvement in a clinical trial
• assist with data cleaning exercises, where required
• help design, where required, data capture worksheets to aid data collection in busy clinical settings
• engage with clinicians and ward staff, where required, to ensure satisfactory data collection from colleagues outside of the usual research team e.g. out of hours, unscheduled admissions
• ensure protocol and CRF entry training is completed in advance of trial activation from Sponsor
• ensure delegation logs are signed and authorised before any trial related activity commences

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. In June 2026, we launched our new strategy for 2026-31. Our vision is to transform healthcare, and we have agreed six strategic ambitions to help us improve care for patients, and the working lives of our staff.

Our six strategic ambitions are deliveringhigh-quality patient care; creating a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability.

We have also agreed four new organisational values – Caring, Collaborative, Inclusive, Innovative – and these underpin everything we do, and how our teams interact with the patients under our care.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

• To assist with maintaining Investigator Site Files and source documentation
• To assist with recruitment accrual uploads on to the UKCRN portal / EDGE
• To participate in internal audits as well as assist with the preparation of external audits or inspections by Sponsor or the MHRA
• To ensure Serious Adverse Events are recorded and reported in accordance with the protocol and/or sponsor’s SOP within 24 hours of notification
• To assist with the archiving of trial documentation at the end of study
• To assist in ad hoc tasks to support the development of the HRU and with various projects and events
• To arrange and provide administrative support for meetings, including minute taking and transcribing minutes of team meetings, where required
• To deal with telephone calls from patients and stakeholders and be responsive to any requests
• To disseminate information to consultants regarding new trials to enable optimal patient recruitment
• To explain, disseminate and collect patient quality of life questionnaires

Trial support

• To support the research nurses / clinical trial coordinators in the collection of protocol required blood samples (phlebotomy training will be provided)
• To be responsible for collecting (from clinic/wards), processing and shipping trial related samples to central laboratories ensuring compliance with processing requirements in the study specific lab manuals
• To ensure all central lab kits are available, within date, and re-ordered when stock is low, in a timely manner
• To attend multi-disciplinary team (MDT) meetings and assist in identifying potentially suitable patients for entry into clinical trials by screening patient clinic notes

Education and Qualifications

• BSc Life Sciences degree or equivalent relevant work experience in data coordination / management

Knowledge and Experience

• Knowledge and experience with Multidisciplinary team and internal & external stakeholders
• Previous research data collection / entry experience
• ECDL or proven equivalent experience in MS Office and outlook
• Knowledge of clinical trial activity & confidentiality
• Understanding of Research Governance
• Ability to acquire in-depth knowledge of trial protocols and to communicate this to professionals and lay persons

Skills and Competencies

• Excellent communication skills in English, written and verbal
• Ability to work under pressure and excellent time management skills
• Excellent problem-solving skills and the initiative to challenge processes to improve data integrity

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications King's Health Partners Academic Health Science Centre Website King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.