Reprographics & Cover Manager

Teaching Vacancies; Yate; On-site; GBP 25,000 - 35,000; Full time

Job summary

A supportive educational organization in Yate is seeking a Reprographics & Cover Manager to oversee classroom supervision during teacher absences and manage reprographics. The successful candidate will ensure effective cover arrangements and maintain printing resources. This full-time, permanent role offers opportunities for professional development and a range of employee benefits, including a pension scheme and gym discounts. Applications must be submitted by 7th January 2026, with the position expected to start in February 2026.

Benefits

Professional development and career progression

Generous pension scheme

Gym Discounts

Cycle to work scheme

Qualifications

• Experience in managing cover for educational staff.
• Proficient in operating ICT and reprographics equipment.
• Ability to maintain a constructive working environment.

Responsibilities

• Supervise classes in the absence of teachers.
• Manage and allocate daily cover for absent staff.
• Operate and maintain printing equipment.
• Support general administrative duties as required.

Skills

Supervisory skills

ICT proficiency

Organizational skills

Problem-solving

Tools

Microsoft Office

Printing and reprographics equipment

Job description

What skills and experience we're looking for

The Greenshaw Learning Trust is ‘Always Learning’

We are looking for a dedicated Reprographics & Cover Manager to join our friendly, supportive team at Yate Academy, part of the Greenshaw Learning Trust.

About the role:

This role will require you to supervise the learning of whole classes during the absence of the class teacher and involve you providing a comprehensive reprographics and resource management service to the Academy.

MAIN DUTIES AND RESPONSIBILITIES

Cover

• Plan, manage and allocate daily cover for absent staff and ensure the appropriate cover work is provided.
• Line manage Cover Supervisors and casual supply teachers.
• Support the Cover Supervisors with any training and undertake the annual appraisal process.
• Providing supervision of pre-prepared tasks in classes where the normal teacher is absent, ensuring appropriate pupil behaviour conducive to the completion of set tasks.
• Ensuring a purposeful and constructive working environment.
• Dealing with immediate unforeseen problems or emergencies according to school policies and procedures.
• Reporting back to the class teacher, subject leader or inclusion unit on issues arising from the lesson.
• Supervision of pre-set work as responsible adult in sole-charge of a class or group of students aged between 11 and 16, in order that these students may continue with their learning.
• Invigilating in exams as required.
• During times not needed for cover, working with departments on a rota basis on a range of administrative tasks.

Reprographics

• Operate and maintain printing and associated equipment including photocopiers, binding, stapling and laminating machines.
• Operate ICT equipment to produce documents as required, using desktop publisher and other Software and to move reprographics forward using ICT.
• Undertake routine maintenance tasks for printing equipment at the Academy including taking monthly metre readings as required by equipment maintenance companies.
• Arrange for repair of equipment as required.
• Produce a wide variety of printed and copied documents and resources to meet the needs of the Academy.
• Make sure photocopier metre readings are taken regularly to determine departmental usage and pass details to Finance in order to facilitate further billing.
• Costing of work as required and the reporting of spends to the Finance department. To be responsible for the maintenance of the schools’ photocopiers, ensuring that all machines are kept serviced with paper, ink and consumables.

Administration

• Filing when required.
• Updating displays, in classrooms and around the school.
• To support with general administrative duties such as word, excel and PowerPoint.
• To cover reception as and when required.

What the school offers its staff

About the School

At Yate Academy, we have built our ethos on a strong set of core values which underpin everything that we do. Our aim is to give students at Yate Academy a better chance of success than if they attended any other school in the country.

Leadership, resilience & citizenship run through all aspects of school life.

About Greenshaw Learning Trust

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like‑minded schools, that collaborate to provide mutual support to their schools, to share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.

We can offer you

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• Eligibility for Teacher Art Pass (teaching staff only)
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Being part of a great team and expanding organisation

Please download the recruitment pack for further information.

Closing date for receipt of applications is 11.59pm on 7th January 2026. The role is due to commence in February 2026. This is a full time, permanent position. Early applications are encouraged as we reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Commitment to safeguarding

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS) medical, online and social media prohibition from teaching, right to work, satisfactory references, suitability to work with children. You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

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