Reprographics/Administration Assistant

Washwood Heath Multi Academy Trust; Birmingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A multi-academy trust in Birmingham is seeking a motivated Reprographics/Administration Assistant to join their team. The role requires excellent IT skills, Arbor experience, and strong communication abilities. The successful candidate will support administrative functions in a fast-paced environment and have the chance to grow with structured CPD opportunities. Benefits include a collaborative culture and generous annual leave entitlement.

Benefits

Collaborative culture

Structured CPD opportunities

Generous pension scheme

Wellbeing support

Onsite parking

Qualifications

• Experience in a large administration department.
• Professional approach and ability to prioritise workloads to meet deadlines.
• Evidence of skills, knowledge, and understanding for the role.

Responsibilities

• Support the administration function of the Academy.
• Communicate with staff, students, parents, and external agencies.
• Deal with various stakeholders efficiently.

Skills

Excellent IT skills

Arbor experience

Excellent communication skills

Ability to multitask

Tools

Microsoft Office

Arbor

Job description

Are you an experienced and motivated administrative professional looking for an exciting opportunity? Washwood Heath Academy is seeking a highly skilled Reprographics/Administration Assistant to support our administration team in a fast-paced and dynamic school environment.

About the Role

Washwood Heath Academy is looking to appoint a suitably qualified, hard‑working, and enthusiastic Reprographics/Administration Assistant to support the Administration function of the Academy.

Key Responsibilities and Requirements

You should have excellent IT skills and Arbor experience, be well organised, have a professional approach to work and be able to prioritise workloads to meet critical deadlines. Excellent communication skills, both oral and written, are also an essential part of the role to be able to deal with staff, students, parents, external agencies, and all other stakeholders. An ability to multitask is essential.

The successful candidate will already have experience of working within a large administration department, and have extensive experience of Microsoft Office, Arbor and should be able to provide evidence that you have the skills, knowledge and understanding to become a successful Reprographics/Administration Assistant at Washwood Heath Academy.

Benefits

• A collaborative and inclusive culture, where team members will upskill you and give you regular opportunities to learn from each other in a safe and collaborative environment.
• An opportunity to undertake structured CPD via access to the National College online CPD platform and/or apprenticeships such as CIPD or Coaching via our Apprenticeship Levy-amend examples based on roles.
• Access to Career Pathways and Pledge to help you plan for and make your goals a reality via our Professional Growth and Performance process.
• A wellbeing culture, with paid and unpaid time off to support life events via our Life Leave Policy, access to a Wellbeing Champion and the opportunity to participate in our annual staff wellbeing survey with Edurio, so we know and can respond to views.
• Access to 24/7 Employee Assistance Programme (EAP), which includes confidential counselling, access to wellbeing advice and a lifestyle app called "My Possible Self".
• Access to a suite of supportive policies, such as Life Leave, Wellbeing, Career Break and Family Friendly.
• Access to a generous pension scheme known as the Local Government Pension Scheme (LGPS).
• Access to a comprehensive employee rewards package including Long Service Awards, Employee Referral Scheme, Cycle to Work Scheme and contribution to glasses and eye‑sight tests for eligible display screen users.
• Opportunity to be part of key Trust‑wide collaborative groups such as the Equality, Diversity and Inclusion (EDI working group) and Wellbeing working groups, including menopause support and neurodiversity support.
• Generous annual leave entitlement based on length of service, starting at 30 days pro‑rata, rising to 33 at 5 years’ plus service and 35 following 10 years’ plus service. This excludes an additional 2‑week paid compulsory closure at Christmas, for which additional days’ leave are gained.
• Onsite parking at all schools.

Disability Confidence

• Ensure our recruitment process is inclusive and accessible.
• Communicating and promoting vacancies.
• Offering an interview to disabled people who meet the minimum criteria for the job.
• Anticipating and providing reasonable adjustments as required.
• Supporting any existing employee who acquires a disability or long‑term health condition, enabling them to stay in work.

Informal conversations are warmly welcomed.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

N.B. CVs will not be accepted.

We value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. We have an outstanding opportunity to work at Washwood Heath Academy as a Reprographics/Administration Assistant.

We promise to treat all candidates fairly, consistently and with respect throughout the application, assessment, and selection process.

We are also "happy to talk flexible working" subject to the operational requirements of the role.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.

Washwood Heath Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An enhanced DBS check is required for all successful applicants.

Please click here to refer to our Privacy Notice for Candidate.

As part of our recruitment process, we carry out rigorous online searches in line with (KCSIE) Keeping Children Safe in Education.

Please note that applications must be the creation of the candidate applying. While technology, including artificial intelligence, may be used to help the candidate select certain phraseology, if substantial use of AI is used, the application will be disregarded.