Reprographics/Administration Assistant

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading educational institution in Birmingham seeks a skilled Reprographics/Administration Assistant to provide vital administrative support. The role demands excellent IT and communication skills, ability to multitask, and experience in a large administration setting. Join a collaborative team fostering an inclusive environment focused on student success. Opportunities for professional development are offered, along with a comprehensive wellbeing culture and generous annual leave.

Benefits

Access to a generous pension scheme

Wellbeing culture with time off for life events

Professional growth and development opportunities

Annual leave entitlement starting at 30 days

Employee rewards package including Long Service Awards

Qualifications

• Experience in administration support in a school setting.
• Ability to prioritize workloads to meet deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Support the operational function of the administration team.
• Provide excellent support to the Senior Office Manager.
• Assist in delivering an effective day-to-day service.

Skills

Excellent IT skills

Excellent communication skills

Professional approach

Ability to multitask

Education

Experience within a large administration department

Evidence of skills and knowledge as a Reprographics/Administration Assistant

Tools

Microsoft Office

Arbor

Job description

Are you an experienced and motivated administrative professional looking for an exciting opportunity? Washwood Heath Academy is seeking a highly skilled Reprographics/Administration Assistant to support our administration team in a fast‑paced and dynamic school environment.

Washwood Heath Academy is looking to appoint a suitably qualified, hard‑working, and enthusiastic Reprographics/Administration Assistant to support the Administration function of the Academy.

Washwood Heath Academy is an increasingly successful school at the heart of the community. We offer students a wide range of support to enable them to succeed. Ofsted says we are an inclusive and nurturing place of learning… Pupils flourish and achieve strong outcomes (May 2025) and we had our best results ever in August 2024. You can be a crucial part of our commitment to helping pupils achieve the best possible results as we are looking for a Reprographics/Administration Assistant to support the operational function of the Administration team to ensure the provision of an effective, efficient day‑to‑day service. You will work under the direct supervision of the Senior Office Manager and PA to Headteacher to provide excellent support to a large, established administration team.

You should have excellent IT skills and Arbor experience, be well‑organised, have a professional approach to work and be able to prioritise workloads to meet critical deadlines. Excellent communication skills, both oral and written, are also an essential part of the role to be able to deal with staff, students, parents, external agencies, and all other stakeholders. An ability to multitask is essential.

The successful candidate will already have experience of working within a large administration department, and have extensive experience of Microsoft Office, Arbor and should be able to provide evidence that you have the skills, knowledge and understanding to become a successful Reprographics/Administration Assistant at Washwood Heath Academy.

We can offer you:

• A collaborative and inclusive culture, where team members will upskill you and give you regular opportunities to learn from each other in a safe and collaborative environment.
• An opportunity to undertake structured CPD via access to the National College online CPD platform and/or apprenticeships such as [the CIPD or Coaching via our Apprenticeship Levy‑amend examples based on roles].
• Access to Career Pathways and Pledge to help you plan for and make your goals a reality via our Professional Growth and Performance process.
• A wellbeing culture, with paid and unpaid time off to support life events via our Life Leave Policy, access to a Wellbeing Champion and the opportunity to participate in our annual staff wellbeing survey with Edurio, so we know and can respond to views.
• Access to 24/7 Employee Assistance Programme (EAP), which includes confidential counselling, access to wellbeing advice and a lifestyle app called “My Possible Self”.
• Access to a suite of supportive policies, such as Life Leave, Wellbeing, Career Break and Family Friendly.
• Access to a generous pension scheme known as the Local Government Pension Scheme (LGPS).
• Access to a comprehensive employee rewards package including Long Service Awards, Employee Referral Scheme, Cycle to Work Scheme and contribution to glasses and eye‑sight tests for eligible display screen users.
• Opportunity to be part of key Trust‑wide collaborative groups such as the Equality, Diversity and Inclusion (EDI working group) and Wellbeing working groups, including menopause support and neurodiversity support.
• Generous annual leave entitlement based on length of service, starting at 30 days pro‑rata, rising to 33 at 5 years’ plus service and 35 following 10 years’ plus service. This excludes an additional 2‑week paid compulsory closure at Christmas, for which additional days’ leave are gained.
• Onsite parking at all schools.

As a Disability Confident Committed Employer we have committed to:

• Ensure our recruitment process is inclusive and accessible
• Communicating and promoting vacancies
• Offering an interview to disabled people who meet the minimum criteria for the job
• Anticipating and providing reasonable adjustments as required
• Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work

Informal conversations are warmly welcomed.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

N.B. CVs will not be accepted.

We value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. We have an outstanding opportunity to work at Washwood Heath Academy as a Reprographics/Administration Assistant.

We promise to treat all candidates fairly, consistently and with respect throughout the application, assessment, and selection process.

We are also “happy to talk flexible working” subject to the operational requirements of the role.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in DBS filtering guide.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.

Washwood Heath Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An enhanced DBS check is required for all successful applicants.

Please refer to our Privacy Notice for Candidate.

As part of our recruitment process, we carry out rigorous online searches in line with (KCSIE) Keeping Children Safe in Education.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Please note that applications must be the creation of the candidate applying. While technology, including artificial intelligence, may be used to help the candidate select certain phraseology, if substantial use of AI is used, the application will be disregarded.