Reporting Manager - Technology CSC - Counter Terrorism Policing HQ

Metropolitan Police; Park Central; On-site; GBP 49,000 - 58,000; Full time

Job summary

Metropolitan Police in Birmingham is seeking a Reporting Manager - Technology CSC for the Counter Terrorism Policing HQ. You will manage reporting into governance across portfolios, programmes and projects, ensuring timely, accurate information for decision making.

Working within the PfMO and Technology Pillar, you will develop templates and guidance, maintain portfolio reporting controls, and support other bands during peak demand, while upholding high standards of reporting and collaboration.

Qualifications

• Provide support to projects or programmes to apply portfolio standards in governance, reporting and decision support, including facilitation of workshops and internal upskilling.
• Work with portfolio and external stakeholders to develop the tools, templates and guidance for reporting at project, programme and portfolio levels under the prioritisation and direction of the Portfolio Reporting and RAID Lead.
• Maintain Portfolio-level reporting controls.
• In periods of high demand there could also be a requirement to provide support to the other Portfolio Band Cs (RAID, Planning, Resourcing, Procurement and Benefits).

Responsibilities

• Produce consistently high quality, accurate and relevant portfolio level governance reporting products (e.g. delivery RAG, milestones, risks and issues, benefits, financial data, resource data).
• Manage portfolio reporting cycles and ensure timely submission of reports and dashboards for informed decision making.
• Ensure minutes and records of discussions, actions and decisions are accurate and accessible.
• Oversee the CCR change control process and ensure governance decisions are followed and auditable.

Job description

Reporting Manager - Technology CSC - Counter Terrorism Policing HQ

Vacancy Reference Number 22770

Number of Vacancies 1

CTPHQ Counter Terrorism Policing Headquarters

Location Birmingham

Band Band C

Part/Full Time Full Time

36 hours per week

Type of Contract Permanent

Job Advert

Job Title: Reporting Manager - Technology CSC - Counter Terrorism Policing HQ

Salary: The starting salary is £48,995, which includes allowances totalling £3,009.

The salary is broken down as £45,986 basic salary, which will increase annually until you reach the top of the scale £54,863. Plus, a location allowance of £2,009 and a non-pensionable allowance of £1,000.

Location: Birmingham

Job Summary

The current operational environment for the Counter Terrorism Policing Headquarters (CTPHQ) is dynamic, and CT Policing must continually respond to the threat faced, therefore technology is at the heart of CT. Working within CTPHQ, the Reporting Manager is part of the Technology Pillar.

Working within CTPHQ Technology Pillar, the Reporting Manager will manage effective reporting into governance either at a portfolio, programme or project level - across the national and London Counter Terrorism & Protective Security (CT & PS) portfolios of projects and programmes, alongside providing crucial support to our BaU and strategic workstreams including commercial and finance.

Job Purpose

Working within the Portfolio Management Office (PfMO), the purpose of this role is to support the development and management of effective reporting products for technology governance, tracking and monitoring updates, managing escalations, and managing effective change control.

The role holder will need to work flexibly in periods of high demand. Whilst sitting under the team structure of the Portfolio Management Office (PfMO), the role holder will:

• Provide support to projects or programmes to apply portfolio standards in governance, reporting and decision support, including facilitation of workshops and internal upskilling.

• Work with portfolio and external stakeholders to develop the tools, templates and guidance for reporting at project, programme and portfolio levels under the prioritisation and direction of the Portfolio Reporting and RAID Lead.

• Maintain Portfolio-level reporting controls.

In periods of high demand there could also be a requirement to provide support to the other Portfolio Band Cs (RAID, Planning, Resourcing, Procurement and Benefits).

Key Responsibilities

Keyresponsibilities for the Reporting Manager are:

Portfolio Management:

• Produce consistently high quality, accurate and relevant portfolio level governance reporting products (e.g. delivery RAG, achievement of milestones, risks and issues, realisation of benefits, financial data, resource / workforce data etc).

• Manage portfolio reporting cycles, ensuring highlight / progress reports are submitted into the Portfolio Office in accordance with reporting timelines and appropriate summary reports / dashboards are prepared to enable effective decision making.

• Ensure proactive agenda planning including a clear understanding of each agenda item and the decisions required.

• Ensure effective minutes (at portfolio or programme level as appropriate) are taken, maintained and accessible - including consistently high-quality records of discussions, actions and decisions.

• Day-to-day management of the Portfolio Change Control Request (CCR) template and process, ensuring that all technology governance decisions and actions are proactively followed through effectively and audited appropriately.

Centre of Excellence:

• Support the development, maintenance and implementation of robust, effective and efficient reporting approach and processes, and provide associated guidance and tools required, at portfolio, programme and project levels.

• Ensure consistent reporting standards are being applied across the national technology portfolios, working with project and programme PMOs to achieve.

• Manage effective and efficient standards, practices and processes, ensuring that all parts of the reporting framework are managed in a consistent and controlled way, so that the deliverables needed by the CTPHQ Technology Pillar are correct, timely and fit for purpose.

• Use experience and lessons learned to provide best practice guidance to support successful delivery of the projects and programmes within portfolio.

• Provide reporting expertise at national and London CT & PS portfolio level, and act as a ‘critical friend’, ensuring reporting is realistic and enables decision making.

• Maintain effective working relationships with Programme Managers, (Senior) Project Managers and others to ensure risk and issues management is embedded either at portfolio, programme or project levels, both nationally and regionally, as appropriate.

Whilst sitting under the team structure of the Portfolio Management Office (PfMO), the post holder could be tasked to directly support projects or programmes in periods of high demand, when requested, to provide hands on specialist support and advice to Programme and Project Managers in in the development and management of effective reporting controls.

Additional Information

This role does not attract Shift Disturbance Allowance. If you are currently in a shift-working role, SDA should cease upon appointment to this job.

Vetting

This post requires access to the most sensitive intelligence material on a daily basis. Applicants must hold or be prepared to undergo National Security Vetting (NSV) Security Check (enhanced)(SC(e)) level before taking up the post; with a willingness to undergo Developed Vetting (DV) once in post, if required.

This post requires British nationality (some dual nationals may be ineligible)and an Enhanced Security Check (eSC)/Developed Vetting (DV)] clearance.

As the post holder will have access to very sensitive information, there are limitations on travelling to a small number of countries and we will undertake additional security checks as part of the recruitment process. Applications from candidates with close connections to certain countries may take considerably longer to process, or in some cases result in a withdrawal of an offer of employment. Further details will be provided at the conditional offer stage.

Please note the successful candidate will be part of a recruitment pipeline for a period of up to 12 months.

Confidentiality Agreement

Applicants should also be aware of the need to sign a confidentiality agreement on taking up the post.

Our Colleague Commitments

Counter Terrorism Policing (CTP) continues to prioritize an inclusive and supportive working environment and culture, where all of our people feel a strong sense of belonging and are empowered to reach their full potential. CTP keeps the nation and everyone in it safe from all manner of threats and as those threats evolve, so do we - that’s why Inclusion, Diversity and Equality (IDE) is the key to supporting our greatest asset, our people.

Our people protect our national security across the UK. In order to continue to deliver against our organizational priorities, we collectively seek to ensure that all colleagues feel respected, supported and valued to fully participate in the delivery of our mission – “working to keep people safe from Terrorism”.

IDE is at the heart of our approach to make the composition of Counter Terrorism Policing more representative of the communities we serve. As Counter Terrorism is rooted in Local Policing, to tackle today’s complex policing challenges, applications from across all backgrounds, cultures and experiences are therefore essential and encouraged. The CTP Network is committed to ensuring that candidates identifying as disabled are able to realise their fullest career aspirations and, as such, will endeavour to accommodate any reasonable adjustments that you may require during the recruitment process.CTP also welcomes applications from candidates seeking flexible working arrangements.All flexible working arrangements should be discussed and agreed with the hiring manager.

• Good interpersonal skills with the ability to work effectively with people at all levels.

• Good facilitation skills, with the ability to elicit information and agreement from different types of stakeholders.

• Good communication skills, both verbal and written.

• Able to analyse and use portfolio, programme and / or project management information / data to support effective decision making.

• Strong attention to detail, ensuring reporting and change control products are accurate and contain the necessary information to support effective decision making.

• Exceptional planning and organisational skills, and able to meet demanding deadlines in a pressured environment.

• Ability to work collaboratively with all stakeholders, both within the Technology portfolio and externally.

• Ability to provide a strong, visual representation of critical information which is easily understandable at all levels

• Ability to identify improvement opportunities and actively engage in implementing solutions

• Excellent facilitation skills, with the ability to elicit information and agreement from audiences of varying backgrounds

• Strong line management skills, with the ability to work with direct reports to create career development plans and skill development goals, milestones and measures.

• Ability to work unsupervised and as part of a team.

• Self-starter, confident and capable of working both independently and collaboratively to tight deadlines with plenty of initiative.

• Strong IT skills in the use of Microsoft Products, especially Microsoft Excel and PowerPoint.

• Experience of delivering reporting in a project or programme management environment, including escalation processes.

• Experience of establishing and implementing reporting and change control mechanisms in a project and/or programme or business environment.

• Experience of strategic or governance board minute taking.

• Experience of providing coaching and guidance to promote adherence to standards.

• Knowledge of and direct experience in applying programme and project management approaches such as MSP or PRINCE2.

• Previous experience of working in (local) government, a security agency or policing.

• A clear understanding and knowledge of CT Policing including its London (MPS), National (UK Force wide) and international responsibilities; including a clear understanding of CT Policing relationships to Government, security and intelligence agencies and legislative process including their governance arrangements desirable.

Qualifications

Experience within areas outlined will also be considered should the essential qualification not be met. We will provide training for the successful candidate.

• P3O Certification (Portfolio, Programme and Project Offices): Practitioner and/or recognised industry equivalent qualification

• Prince 2: Foundation

• Prince2 Agile:Foundation

• Project Planning & Control: Foundation

• Management of Risk (M_O_R): Foundation

• Managing Successful Programmes (MSP):Foundation

Disability Confident Statement

The Met is committed to an equitable (fair and impartial) and inclusive employer for disabled people, striving to have a diverse and representative workforce at all levels. We encourage applications from people from the widest possible range of backgrounds, cultures and experiences. We particularly welcome applications from people with disabilities and long-term conditions, ethnic minority groups and women.

As a Disability Confident Leader, the Met has committed to making disability equality part of our everyday practice. We ensure that people with disabilities and those with long term conditions have the opportunities to fulfil their potential and realise their aspirations.

The Met is committed to making reasonable adjustments to the recruitment process to ensure disabled applicants can perform at their best. If youneed any reasonable adjustments or changes to the application and recruitment process, we ask that you include this information within your application form. All matters will be treated in strict confidence.

Please note, if you are applying for a police officer role or to become a police community support officer (PCSO) or designated detention officer (DDO), there is a minimum requirement that you must pass a job-related fitness test (JRFT) at point of entry. This does not apply to police staff roles. Find out more about police fitness standards.

Read our full disability confidence statement.