Remote PA & Bookkeeper for Private Family

Bain and Gray; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Bain and Gray is seeking an experienced Personal Assistant / Bookkeeper to support a high-net-worth family across private and business interests. The role blends bookkeeping and finance administration with personal assistance, requiring discretion, organisation and hands-on efficiency.

The position is predominantly remote with at least one day a week in central London and a monthly visit to Kent, offering varied responsibilities from invoicing and payroll to estate and travel planning.

Qualifications

• Degree in accounting or equivalent bookkeeping experience.
• Experience in bookkeeping, payroll, VAT and basic accounting.
• Confident managing payments and financial administration.
• Background working within a family office, estate/property or working for HNWI.
• Thoroughly competent, quick and versatile.
• Extremely efficient and organised, with excellent attention to detail.
• Discreet and trustworthy.
• Proactive, adaptable and able to work independently.
• Can-do attitude and reliability.
• Strong skills in Word, Excel and Google Workspace.

Responsibilities

• General administration across businesses and personal affairs, including filing and diaries.
• Bookkeeping across businesses, allocating expenses.
• Payroll, VAT and quarterly MTD / annual information for accountants.
• Payments and invoicing: manage payments, utility bills and client invoices.
• Property management and administration.
• Travel and personal administration: booking flights, transfers, hotels and itineraries.
• Estate administration.
• Compliance and business administration.
• Filing and document management: contracts, NDAs, proposals and engagement letters.
• General support: diary support and miscellaneous tasks.

Skills

Discretion

Autonomy

Attention to detail

Organised

Education

Accounting degree or equivalent bookkeeping experience

AAT

ACCA (partial)

Tools

Word

Excel

Google Workspace

Job description

Bain and Gray is seeking an experienced Personal Assistant / Bookkeeper to support a high-net-worth family across private and business interests. The role blends bookkeeping and finance administration with personal assistance, requiring discretion, organisation and hands-on efficiency.

The position is predominantly remote with at least one day a week in central London and a monthly visit to Kent, offering varied responsibilities from invoicing and payroll to estate and travel planning.