Remote Executive Operations Specialist

HireLATAM; United Kingdom; Remote; GBP 60,000 - 80,000; Full time

Job summary

A creative production company is seeking a Remote Executive Operations Specialist to streamline workflows and support the team with various tasks. The ideal candidate will be highly organized and capable of managing operations efficiently while representing the company professionally. This full-time position offers competitive compensation and benefits including a health stipend.

Benefits

Health insurance stipend

12 days of vacation per year

Opportunity to work with a collaborative team

Qualifications

• Attention to detail is essential.
• Independently motivated and able to problem solve.
• Willing to learn from mistakes.

Responsibilities

• Support sales initiatives by generating leads via calls and emails.
• Assist in implementing marketing strategies.
• Coordinate production logistics.

Skills

Exceptional written and verbal communication skills

Highly organized and efficient

Knowledge of social media platforms

Strong work ethic

Problem-solving skills

Tools

Google Drive

ClickUp

QuickBooks

Wrapbook

Job description

Job Title: Remote Executive Operations Specialist (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $2,000 USD/month paid via PayPal

Schedule: Monday - Friday, 10:00 AM - 6:00 PM Pacific Time

Job Overview

Our client is a growing creative production company based in Los Angeles with global reach, serving mission-driven brands and clients. We focus on storytelling that inspires a happier, healthier, and more equitable world through thoughtful, progressive approaches to creative projects. From green sets to inclusive casting, we prioritize collaboration, creativity, and integrity while producing content that moves audiences and elevates brands.

We are seeking an Executive Operations Specialist to streamline workflows for the team. The VA will support the founder and team members with a mix of personal and business tasks while representing the company with the highest level of professionalism in interactions with clients and vendors. This role is critical to maintaining operational efficiency and supporting the creative and administrative needs of a fast-paced production company.

Responsibilities

• Support sales initiatives by generating and qualifying leads via outbound prospecting, cold calls, emails, and social media.
• Articulate the company's value to prospective clients across channels.
• Assist in implementing outbound and marketing strategies; track email outreach and meet monthly/quarterly goals.
• Manage the sales process for multi-platform branded content campaigns, from awareness to award.
• Respond to clients and vendors with courtesy, accuracy, and timeliness.
• Schedule meetings, send calendar invites, take minutes, make reservations, and book travel.
• Support production logistics: pull COIs, check vendor availability, order craft services, create parking maps, shipping labels, and courier services.
• Maintain crew and vendor contact lists; set up new vendor accounts and subscriptions.
• Route requests while team members are out of the office.
• Document and update company SOPs and handbook.
• Assist producers with accounting tasks, including budget actualization, coding expenses, submitting invoices, and tracking costs.
• Research creative decks, modify design templates, and update company website and asset archive.
• Arrange client gifting including holiday gifts and thank-you notes.
• Post approved content to LinkedIn and Instagram per company strategy and hashtags.

Qualifications, Skills and Key Competencies

• Exceptional written and verbal communication skills; attention to detail is essential.
• Highly organized, efficient, and proficient in calendar and workflow management.
• Independently motivated and able to problem solve.
• Honest, accountable, and willing to learn from mistakes.
• Knowledge of social media platforms, posting tools, and cloud-based software (Google Drive, ClickUp, QuickBooks, Wrapbook a plus).
• Interest in film, arts, and advertising a plus.
• Adaptable, resilient, and creative; able to identify solutions and think critically.
• Self-starter with curiosity and willingness to learn independently.
• Strong work ethic, professional integrity, and ability to represent the team with courtesy and respect.
• A “net positive” mindset, understanding how your decisions impact the team, clients, and broader community.

Benefits

• Health insurance stipend: $100/month
• 12 days of vacation per year, plus regional holidays (to be confirmed at offer)
• Opportunity to work with a creative, collaborative, and high-performing team in a dynamic production environment

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED Your application cannot be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!