Remote Executive & Financial Assistant to the CEO

HireLATAM; United Kingdom; Remote; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Remote Executive & Financial Assistant to support the CEO. This full-time position involves managing executive correspondence, overseeing calendars, and conducting financial tasks in a collaborative environment, primarily focused on civil and environmental engineering. Candidates should possess excellent communication skills and expertise in QuickBooks Online and BigTime.

Qualifications

• At least three years supporting US-based organizations in executive assistant or bookkeeping roles.
• Discreet, trustworthy, and comfortable working with confidential information.
• Strong, reliable internet connection and remote work setup.

Responsibilities

• Oversee the CEO’s calendar, appointments, and meetings.
• Manage executive correspondence with attention to detail.
• Coordinate and monitor special projects.
• Conduct research and compile data for reports.
• Organize digital files and business records.
• Handle all aspects of invoicing, accounts receivable, and accounts payable.
• Produce financial reports and ensure compliance with US GAAP standards.

Skills

Expertise with QuickBooks Online

Outstanding communication skills in English

Organized and dependable

Experience in civil or environmental engineering

Education

Bachelor’s degree in Accounting, Finance, Business Administration

Tools

BigTime

Microsoft Office Suite

Job description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we are your trusted partner in the pursuit of career success.

Job Title: Remote Executive & Financial Assistant to the Chief Executive Officer (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $2,200 USD/month

Schedule: Monday–Friday, 8:00 AM to 5:00 PM EST

Client

client is in the environmental and civil engineering industry and specializes in providing comprehensive design, assessment, and remediation solutions for a diverse clientele, including commercial developers, educational institutions, transportation agencies, and power utilities. With a focus on supporting, sustaining, and enriching communities, they offer a wide range of services such as site civil and utility design, environmental assessments, transportation planning, and environmental remediation.

Job Overview

Join a growing civil and environmental engineering firm that values precision, collaboration, and dedication to service. We are seeking an Executive & Financial Assistant to work directly with their CEO and leadership team. In this hands‑on, boutique environment, you will play a pivotal role by delivering tailored executive and financial support that ensures the smooth running of both daily operations and longer‑term initiatives.

Responsibilities

• Oversee the CEO’s calendar, appointments, and meetings, anticipating needs and preferences.
• Manage executive correspondence with care and attention to detail, maintaining confidentiality at all times.
• Coordinate and monitor special projects, keeping progress on track and stakeholders informed.
• Conduct research and compile data for reports, presentations, or meetings.
• Organize digital files and business records for easy and secure access.
• Assist with occasional personal and household matters for the CEO, trusting in your discretion and professionalism.
• Record and reconcile transactions using QuickBooks Online with consistency and accuracy.
• Handle all aspects of invoicing, accounts receivable, and accounts payable through BigTime.
• Process and manage time entries in BigTime.
• Conduct monthly financial reconciliations, prepare vendor and client billings, payments, and daily deposits.
• Produce financial reports, track forecasts, and ensure compliance with US GAAP standards.
• Support budgeting, expense tracking, and periodic financial monitoring.

Qualifications, Skills, and Key Competencies

• At least three years supporting US‑based organizations in executive assistant or bookkeeping roles.
• Bachelor’s degree in Accounting, Finance, Business Administration, or similar field preferred.
• Expertise with QuickBooks Online, BigTime, and Microsoft Office Suite.
• Outstanding communication skills in English, both written and verbal.
• Organized, dependable, and able to balance multiple priorities with ease.
• Discreet, trustworthy, and comfortable working with confidential information.
• Experience in civil or environmental engineering is a plus, though not required.
• Strong, reliable internet connection and remote work setup.