Remote Assistant Project Coordinator

HireLATAM; United Kingdom; Remote; GBP 60,000 - 80,000; Full time

Job summary

An international recruitment agency is seeking a Remote Assistant Project Coordinator to support project managers in a fast-paced construction environment. Candidates must be bilingual in English and Spanish, with strong organizational skills and at least 3 years of experience in project management. Responsibilities include coordinating schedules, managing inspections, and ensuring that project timelines are met. The role is remote, offering a salary of $1,200 - $1,700 USD per month.

Benefits

5 Sick Days + 5 Vacation Days

Paid Holidays

Office Closure Days

Qualifications

• Experience coordinating projects in construction environments.
• Strong ability to maintain organized digital project files.
• Comfortable managing multiple tasks without supervision.

Responsibilities

• Follow up with city departments on permits and approvals.
• Communicate with subcontractors and utility companies.
• Schedule inspections and maintain project timelines.

Skills

Fluent in English & Spanish

Strong communication skills (written & spoken)

Highly organized

Detail-oriented

Proactive

Tech-savvy

Able to thrive in a fast-paced environment

Education

3+ years in construction or project management/coordination

2+ years experience as a virtual assistant

Job description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Assistant Project Coordinator (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,200 - 1,700 USD/month

Schedule: Monday – Friday, 7:30 AM to 4:30 PM Pacific Time (2 paid 10 minute breaks daily; 1 hour unpaid lunch daily)

Job Overview

Our client is a fast-growing residential construction company. They operate with a lean, motivated team, supported by field crew and operations. With major expansion expected in early 2026, they are hiring a Assistant Project Coordinator to directly support our in-person staff. This role is essential to keeping projects moving and ensuring our team stays focused on field operations—not admin work.

We are seeking a highly organized, bilingual Assistant Project Coordinator to support their project managers and superintendents with critical administrative and communication tasks.

You will be responsible for handling frequent inbound calls, following up with city departments, subcontractors, and utility companies, scheduling inspections, updating project timelines, and ensuring all administrative details stay on track. This role requires someone who is fluent in English and Spanish, extremely detail-oriented, proactive, confident, and able to manage a high volume of tasks without supervision.

The ideal candidate is reliable, thrives in a fast-paced environment, has experience working remotely, and is comfortable working in PST. You must provide your own computer, internet, and workspace. They will supply a company phone number through RingCentral for calls. This position plays a crucial role in keeping our construction projects moving forward and supporting their small but high-performing team. Strong communication, consistency, and accountability are essential to success in this role.

Responsibilities

Project Coordination

• City & Permitting: Follow up with city departments on permits, plan reviews, corrections, approvals, and inspection availability. Track all timelines and notify the team of required actions or delays.
• Subcontractor Coordination: Follow up on schedules, delays, deliverables, and missing documents. Ensure subcontractors stay aligned with project timelines.
• Utility Coordination: Communicate with utility companies regarding service connections, meter upgrades, timelines, and requirements.
• Inspection Management: Schedule city inspections, coordinate with field staff, confirm site readiness, and track results.
• Project Timeline Updates: Maintain updated project schedules, milestones, and deadlines. Identify bottlenecks early and accelerate issues quickly.
• Budget Support: Assist with budget updates, expense tracking, and vendor costs (training provided).
• Task Tracking: Maintain organized follow-up lists and ensure every open task is completed. Proactively communicate updates.

Administrative & Communication Support

• Phone & Communication: Answer frequent inbound calls immediately and return missed calls promptly. Communicate professionally with cities, subs, utilities, and internal staff.
• Documentation Management: Maintain organized digital project files—plans, permits, inspection results, contracts, proposals, and logs.
• Reporting: Prepare weekly project update reports and provide daily status updates to project managers on high-priority items.
• Data & Log Maintenance: Manage spreadsheets, logs, trackers, and follow-up sheets with accuracy and consistency.
• Cross-Team Coordination: Ensure timely and clear information flows between project managers, superintendents, field staff, subcontractors, and city contacts.

Qualifications, Skills, and Key Competencies

• Fluent in English & Spanish
• 3+ years in construction or project management/coordination experience coordination
• 2+ years experience as a virtual assistant
• Highly organized, detail-oriented, and proactive
• Strong communication skills (written & spoken)
• Able to thrive in a fast-paced environment
• Tech-savvy and comfortable learning new tools quickly
• Long-term career mindset

Benefits

• 5 Sick Days + 5 Vacation Days (accrued throughout the year - available after 90 days)
• Paid Holidays:
  • New Year's Day
  • Martin Luther King, Jr. Day
  • 4th of July/Independence Day
  • Thanksgiving Day
  • Christmas Day
• Office Closure Days: The company will also observe additional closure days where the office will be closed, but these are not paid holidays unless otherwise noted:
  • Christmas Eve (December 24)
  • Day After Christmas (December 26)
  • Day After Thanksgiving (Black Friday) (Friday after Thanksgiving)
  • New Year’s Eve (December 31)

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED

Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will automatically disqualify.

Mandatory Knockout Questions

Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely

To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder

All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!