Recruitment Administrator

Havas Health & You; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading health communications agency located in Manchester is looking for a Talent Acquisition Coordinator to join their established team. The successful candidate will be responsible for administrative tasks, sourcing freelance talent, and managing the recruitment process for junior roles. Strong organizational skills and attention to detail are crucial. This role offers a supportive hybrid working environment with competitive benefits, including 28 days of annual leave, enhanced family leave, and wellbeing programs.

Benefits

28 days annual leave plus Bank Holidays

Volunteer days

Life insurance (4x salary)

Enhanced family leave and support

Cycle to work scheme

Wellbeing programme

Qualifications

• Previous experience in an administrative or recruitment role.
• Highly organized with exceptional attention to detail.
• Confident using Microsoft Office and familiar with LinkedIn sourcing.

Responsibilities

• Manage administrative excellence and process management in Talent Acquisition.
• Handle scheduling, documentation, compliance checks, and stakeholder communication.
• Draft contracts and manage compliance with IR35 and insurance requirements.

Skills

Organizational skills

Attention to detail

Microsoft Office

LinkedIn sourcing

Communication skills

Proactive learning

Job description

Overview

Agency: Havas Lynx

Job Description: Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector?

At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today\'s healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people\'s lives.

We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter.

Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here.

Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.

Responsibilities

• As a Talent Acquisition Coordinator, you’ll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you’ll focus on administrative excellence and process management, ensuring smooth operations and overseeing freelance resourcing. You’ll handle scheduling, documentation, compliance checks, paperwork for new starters, and stakeholder communication to keep everything running seamlessly.
• Managing the approval process for internal freelance requests.
• Sourcing freelance talent on time and within budget using platforms like LinkedIn.
• Handling end-to-end recruitment for junior roles.
• Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding.
• Acting as the first point of contact for freelance-related queries.
• Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements.
• Maintaining accurate documentation and quality control throughout all processes.
• Providing mentorship and guidance to junior team members.
• Liaise with external suppliers to manage and coordinate relationships, ensuring seamless operations.
• Manage and maintain our pool of freelance talent.

Qualifications

• This role could be a great fit for you if you have previous experience in an administrative or recruitment role.
• You’re highly organised with exceptional attention to detail.
• You’re confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• You have excellent communication skills and a friendly, approachable attitude.
• You enjoy working collaboratively and supporting others.
• You’re proactive about learning and personal development.

Benefits and culture

What you can expect from us:

• A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We invest in #LYNXLife and our #LXAcademy internal programmes to reward hard work, reduce pressures, and support time at Lynx. Our strategy is to build capabilities internally and inspire the best talent to deliver our mission.
• Hybrid Working – 3 days in the office (flexible options available for in-office days)
• Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service
• Option to buy, carry or sell holidays
• Early Friday finish throughout the year
• Seasonal working hours
• Enhanced family leave, pay and return to work benefit scheme
• Extensive L&D support
• Sabbatical opportunities
• Season ticket interest free loans for travel
• Cycle to work scheme
• Life insurance (4x salary)
• Company pension scheme
• Fully compensated company events
• Volunteer days
• Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more
• Medicash healthcare benefit
• 24 / 7 access to a free, confidential and independent Employee Assistance Programme

Contract Type: Permanent