Recruitment Administrator

Havas Group; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading advertising agency in Manchester is looking for a Talent Acquisition Coordinator to support the recruitment process. You will manage freelance resourcing, oversee documentation, and communicate with stakeholders. Ideal candidates will have administrative experience, exceptional organizational skills, and proficiency in Microsoft Office. Enjoy a hybrid work model with generous holiday allowances and additional benefits. This role is essential to maintaining smooth operations and fostering a collaborative team environment.

Benefits

Hybrid Working

28 days annual leave + Bank Holidays

Early Friday finish

Life insurance (4x salary)

Cycle to work scheme

Qualifications

• Previous experience in an administrative or recruitment role.
• Highly organized with exceptional attention to detail.
• Confident using Microsoft Office and familiar with LinkedIn sourcing techniques.

Responsibilities

• Manage the approval process for internal freelance requests.
• Source freelance talent using platforms like LinkedIn.
• Handle end-to-end recruitment for junior roles.
• Build relationships with Operations, HR, and IT teams.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Recruitment experience

Tools

LinkedIn

Job description

Agency:

Havas Lynx

Job Description:

Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector?

At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting‑edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives.

We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever‑evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter.

Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here.

Note: This role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.

Summary of the Role

As a Talent Acquisition Coordinator, you’ll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you’ll focus on administrative excellence and process management, ensuring smooth operations and overseeing freelance resourcing. You’ll handle scheduling, documentation, compliance checks, paperwork for new starters, and stakeholder communication to keep everything running seamlessly.

What You Can Expect to Be Doing

• Managing the approval process for internal freelance requests.
• Sourcing freelance talent on time and within budget using platforms like LinkedIn.
• Handling end‑to‑end recruitment for junior roles.
• Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding.
• Acting as the first point of contact for freelance‑related queries.
• Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements.
• Maintaining accurate documentation and quality control throughout all processes.
• Providing mentorship and guidance to junior team members.
• Liaise with external suppliers to manage and coordinate relationships, ensuring seamless operations.
• Manage and maintain our pool of freelance talent.

This Role Could Be a Great Fit for You If

• You have previous experience in an administrative or recruitment role.
• You’re highly organised with exceptional attention to detail.
• You’re confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• You have excellent communication skills and a friendly, approachable attitude.
• You enjoy working collaboratively and supporting others.
• You’re proactive about learning and personal development.

What you can expect from us

A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. It’s a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission.

You can also expect a whole host of benefits, including:

• Hybrid Working – 3 days in the office (flexible working options are available for in‑office days)
• Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service
• Option to buy, carry or sell holidays
• Early Friday finish throughout the year
• Seasonal working hours
• Enhanced family leave, pay and return to work benefit scheme
• Extensive L&D support
• Sabbatical opportunities
• Season ticket interest free loans for travel
• Cycle to work scheme
• Life insurance (4x salary)
• Company pension scheme
• Fully compensated company events
• Volunteer days
• Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more
• +Medicash healthcare benefit
• 24/7 access to a free, confidential and independent Employee Assistance Programme

Get in touch to find out how we can make an impact that matters together.

Contract Type

Permanent

Equal Opportunity Statement

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.