Recruitment Administrator

The Kemnal Academies Trust; Crawley; On-site; GBP 25,000 - 34,000; Full time

Job summary

The Kemnal Academies Trust (TKAT) is seeking a Recruitment Administrator to join our central Talent Acquisition team. You will support high-quality recruitment campaigns from request to candidate appointment, drafting job adverts, managing trackers, scheduling interviews, and handling candidate queries with warmth and professionalism.

You will ensure robust Safer Recruitment compliance while building strong relationships with secondary school leaders across the Trust.

Qualifications

• Proven administrative or customer support experience in a fast-paced environment (HR or recruitment background is a strong bonus!).
• Excellent written and verbal communication skills with a friendly, professional manner.
• High proficiency in digital tools, spreadsheets (e.g., Google Sheets / Excel), and Applicant Tracking Systems (ATS).
• Meticulous attention to detail and strong organizational skills to handle competing priorities.
• Basic working knowledge of (or eagerness to learn) Safer Recruitment guidance and HR principles.
• A flexible approach, including willingness to travel periodically to local Trust secondary schools.

Responsibilities

• Advert Management: Draft, format, and post compelling job advertisements across portals to attract top talent.
• Campaign & Logistics Support: Coordinate interview schedules, panel paperwork, and campaign logistics.
• Tracker & Pipeline Management: Maintain recruitment trackers and dashboards in real time, report metrics.
• Trusted School Partner: Act as primary contact for Headteachers and School Business Managers; visit academy sites.
• Compliance & Handover: Ensure GDPR and Safer Recruitment standards, manage candidate records, support onboarding handovers.

Skills

Administrative experience

Customer service

HR/recruitment background

Communication skills

Digital tools

ATS knowledge

Travel readiness

Tools

ATS

Google Sheets

Excel

Job description

At The Kemnal Academies Trust (TKAT), we are looking for a dedicated Recruitment Administrator to join our central Talent Acquisition team.

In this varied and fast-moving role, you will act as a trusted partner to our secondary school leaders, supporting high-quality recruitment campaigns from the moment a role is requested right through to candidate appointment. You'll draft engaging job adverts, manage active recruitment trackers, schedule interviews, handle candidate queries warmly, and ensure robust Safer Recruitment compliance.

Are you a proactive, highly organised administrative professional with a passion for delivering exceptional customer service? Do you thrive in a fast-paced environment where your attention to detail makes a real difference?

At The Kemnal Academies Trust (TKAT), we are looking for a dedicated Recruitment Administrator to join our central Talent Acquisition team.

In this varied and fast-moving role, you will act as a trusted partner to our secondary school leaders, supporting high-quality recruitment campaigns from the moment a role is requested right through to candidate appointment. You'll draft engaging job adverts, manage active recruitment trackers, schedule interviews, handle candidate queries warmly, and ensure robust Safer Recruitment compliance.

Key Responsibilities

• Advert Management: Draft, format, and post compelling job advertisements across portals (e.g., DfE Teaching Vacancies, TES, LinkedIn, social media) to attract top talent.
• Campaign & Logistics Support: Coordinate interview schedules, panel paperwork, and campaign logistics, providing a seamless experience for candidate and hiring manager alike.
• Tracker & Pipeline Management: Maintain accurate recruitment trackers and dashboards in real time, monitoring pipelines and reporting key metrics to the team.
• Trusted School Partner: Act as a responsive primary point of contact for Headteachers and School Business Managers, visiting academy sites periodically to build strong working relationships.
• Compliance & Handover: Ensure strict adherence to GDPR and Safer Recruitment standards (KCSiE), managing candidate records and preparing clean handovers for onboarding.

Are you a proactive, highly organised administrative professional with a passion for delivering exceptional customer service? Do you thrive in a fast-paced environment where your attention to detail makes a real difference?, We are looking for someone who brings energy, accuracy, and a customer-first mindset. You will ideally have:

• Proven administrative or customer support experience in a fast-paced environment (HR or recruitment background is a strong bonus!).
• Excellent written and verbal communication skills with a friendly, professional manner.
• High proficiency in digital tools, spreadsheets (e.g., Google Sheets / Excel), and Applicant Tracking Systems (ATS).
• Meticulous attention to detail and strong organizational skills to handle competing priorities.
• Basic working knowledge of (or eagerness to learn) Safer Recruitment guidance and HR principles.
• A flexible approach, including willingness to travel periodically to local Trust secondary schools.

Kemnal Academies Trust is a group of schools with ambition for every child and pride in the communities we serve. We provide a broad and rich education that opens doors. Working together, we give every pupil the support and the skills they need to build a life of purpose, agency, and contribution.

Our ultimate aim is to ensure we drive educational standards through the provision of outstanding teaching, leadership, and learning for all. Our leaders focus on pupil progress and attainment, regularly sharing knowledge, insight, and experience across our family of schools. We believe passionately in the power of collaborative working and actively promote school-to-school support because when we work together, every child benefits.

A Culture of Belonging: Equity, Inclusion & Diversity

Belonging is of utmost importance to us. We strive to create an atmosphere where everyone feels welcomed and respected, where expectations are high, and genuine support is provided. Here, colleagues are trusted to lead, contribute, and grow in alignment with our mission. At Kemnal Academies Trust, we are committed to Equity, Inclusion, Diversity, and Belonging. We embrace and celebrate differences, value individual experiences, aspirations, and achievements, and continuously learn how to grow better together. We actively encourage applications from candidates of all backgrounds, as we know diversity strengthens our community and drives us forward.

Flexible Working - Kemnal Academies Trust recognises the value of enabling our employees to develop their career while balancing their commitments and interests outside of work.

We actively promote flexible working practices and opportunities to support a positive work-life balance.

Be Who You Are: Interview & Workplace Adjustments

Should you be selected and invited to interview, please let us know if you require us to adapt the recruitment process to enable you to participate fully. We are committed to making reasonable adjustments within both the recruitment process and the workplace to support every candidate.