Recruitment Administrator

Ridge & Partners LLP; Birmingham; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A Built Environment Consultancy in the United Kingdom is looking for a Recruitment Coordinator to enhance candidate experiences and streamline the recruitment process. You will be responsible for managing recruitment logistics, supporting onboarding, and maintaining communication with stakeholders. The ideal candidate will have strong organizational and communication skills, and experience in a fast-paced HR environment. This role offers a competitive salary and the chance to be part of a dedicated Talent Acquisition team.

Benefits

25 days annual leave

Volunteering days

Mental health support

Medical insurance

Flexible working hours

Career development opportunities

Qualifications

• Experience in a recruitment coordinator or HR administration role.
• Strong communication skills for liaising with various stakeholders.
• Ability to track and oversee multiple processes efficiently.

Responsibilities

• Coordinate job advertisements and manage candidate communications.
• Track offer approvals and onboarding processes.
• Support visa applications and manage recruitment inbox.

Skills

Organizational skills

Communication skills

Confidentiality

IT proficiency

Tools

Applicant Tracking System (Networx)

Microsoft Office

Job description

Were flexible about where this role is based but our team is spread across Oxford and Birmingham so any of these locations would be ideal.

You’ll work closely with our Talent Acquisition Specialists and Advisors supporting them throughout the entire recruitment process and ensuring every candidate has an exceptional experience. Your main tasks will include coordinating job advertisements, screening and shortlisting candidates and arranging interviews. You’ll be the consistent point of contact for candidates directly influencing how they perceive us as a potential employer.

This role is crucial to our business and you’ll be an integral part of the Talent Acquisition team.

What you need to do to be effective in this role

• Support hiring managers in raising offer requests within our Applicant Tracking System (ATS) Networx.
• Submit offer requests for approval by the relevant parties including collating the requests for the Head of Talent Acquisition to gather approval from our Executive Partners.
• Proactively track and chase offer approvals to ensure efficiency enabling us to secure our new starters.
• Progress offers through our ATS completing various milestones to issue the offer details to new starters.
• Proactively track, coordinate and oversee each individual offer process chasing for various items as required.
• Coordinate the onboarding process including reference checks, right to work verification (via Experian) and pre‑employment screening where required.
• Support the Talent Acquisition Specialists with skilled worker visa applications and payments.
• Ensure timely and accurate communication with new starters, internal stakeholders and external agency partners (where appropriate).
• Migrate new starter data from our ATS to the HR Information System (HRIS) along with relevant starter documentation ensuring accurate records are maintained at all times.
• Raise new starter IT requests for each new starter providing ample notice to our technology team.
• Support our Talent Acquisition Advisors with interview arrangements gathering availability from candidates and hiring managers scheduling in‑person and invitations via the ATS booking meeting rooms and generally supporting logistics. Also supporting assessment centre arrangements for our future talent intake.
• Raise purchase orders for recruitment‑related costs. Track and process invoices ensuring timely payment and accurate reconciliation to support the Head of Talent Acquisition with finance reporting.
• Manage our central recruitment mailboxes responding to messages and forwarding to relevant parties.
• Be a super user within our ATS Networx improving usability and functionality for our business users.
• Represent our brand and be a collaborative member of the Talent Acquisition team.
• Provide cover for other members of the Talent Acquisition team when required for holiday and other leave ensuring that we maintain a consistent experience for candidates, managers and agency partners.
• Actively participate in and support Talent Acquisition and People team projects and initiatives.

The skills and experience you’ll need to be effective in this role

• A passion for delivering a high‑quality candidate and hiring manager experience representing our employer brand with professionalism and care.
• Previous experience in a recruitment coordinator or a HR administration role ideally within a fast‑paced multi‑stakeholder environment.
• Excellent organisational skills with the ability to track and oversee multiple offer processes simultaneously ensuring accuracy and efficiency at every stage.
• Strong communication skills with the ability to liaise professionally and at volume with new starters, hiring managers, agency partners and internal teams.
• Ability to work at pace and handle high volumes including an ability to be agile to support our team with changing priorities and demands.
• Strong working knowledge of UK Right to Work legislation including visa sponsorship.
• An ability to maintain confidentiality and discretion.
• Understanding of the full recruitment lifecycle and how coordination supports strategic hiring goals.
• IT confident with Microsoft Office packages as well as bespoke systems our ATS is provided by Networx which directly links to IRIS Cascade our HRIS. Previous experience with this system would be advantageous but isn’t essential.
• Flexibility to support various areas of the business and to attend different offices and site locations as needed.

About us

We are Ridge a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.

Our 1400 people bring a vast range of skills delivering a professional mindset, gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. They’re the foundation of our success – they drive our vision, embody our values and separate us from the competition.

Come and join us if you’re hungry to be part of an exceptional team – if you put quality first – if you’re motivated by ingenuity and if you’re always aspiring to be the very best.

• Quality
  THE CORNERSTONE OF OUR BUSINESS.
• Ingenuity
  AS STANDARD.
• Partnership
  BUILT ON TRUST. GROWN OVER TIME.
• Aspiration
  THE FIRE IN OUR BELLY.

Your benefits

The benefits package we have put together for you supports every aspect of your life.

Annual leave

A healthy holiday allowance that starts at 25 days pa plus the option to buy carry over or sell.

Community spirit

You can take three volunteering days each year to spend time on causes close to your heart.

Mental health

Mental Health First Aiders are here to support you backed up by Unums app.

Financial benefits

A path to peace of mind: life assurance pension scheme and income protection.

Physical wellbeing

Your health is a priority for us too so we offer medical insurance private GP access and discounted gym membership.

Flexible working

Our flexible approach to hybrid working is there to suit you, your family and your team.

Career development

A pathway at Ridge that’s focused on your professional, personal or educational aspirations.

Extra benefits

Performance bonus, car allowance and more based on your role – and progression.

We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities employer we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If you’d like to discuss accessibility accommodations or adjustments during your application and selection process please contact us at and we will work with you to ensure you feel included and supported.

A polite note to Recruitment Agencies

We enjoy great relationships with our agency partners within our framework and fully believe in the value of a blended approach to finding the best talent. However we are recruiting for this role directly and aren’t seeking support from agency partners at this time. Any unsolicited CV introductions won’t be honoured and we won’t grant candidate ownerships on any introduction that you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

We are committed to nurturing strong partnerships within our agency framework but there are occasions where we are looking to enlist the help of others. If you would be interested in working with us in the future please send a message to and we’ll reach out to you should there be an opportunity.

Note to recruitment agencies

We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

If you are a recruitment agency who doesn’t currently work with Ridge but would like to please send a message to and we’ll reach out to you should there be an opportunity.

Documents

Required Experience :

Unclear Seniority

Key Skills

Finance Control, Evaluation, Aircraft Operations, CNC, Drafting, Administration Support

Employment Type: Full‑Time

Experience: years

Vacancy: 1

Yearly Salary: 25001 – 30000