Recruiting Coordinator - Microsoft AI

Microsoft; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology company is seeking a highly motivated Recruiting Coordinator to join their team in Reading, UK. The ideal candidate will excel in a fast-paced environment, manage high-volume interview scheduling, and foster a positive candidate experience. Responsibilities include coordinating calendars, partnering across teams, and maintaining accurate records. Preferred qualifications include experience in technical hiring and adaptability in dynamic settings.

Qualifications

• 2+ years in recruiting coordination, HR, or administrative roles.
• Proficiency in scheduling tools and applicant tracking systems.

Responsibilities

• Coordinate and manage high-volume interview scheduling across multiple time zones.
• Work closely with recruiters to support hiring efforts and maintain a seamless process.
• Deliver a professional, welcoming experience for all candidates throughout the hiring process.

Skills

High-volume scheduling

Communication with clarity

Agility and adaptability

Collaboration

Education

Bachelor's Degree in Human Resources or related field

Tools

Scheduling tools

Applicant tracking systems

Job description

We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI GTA Squad. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates unwavering attention to detail. We are seeking someone who leads with care and empathy, gains energy from coaching, developing, and contributing to the success of others and thrives in a collaborative environment, and who embraces continued improvement. If you are self-driven, adaptable to ambiguity, and passionate about working in agile ways, we want to hear from you. As a Recruiting Coordinator, you will play a key role in shaping the candidate experience and supporting our mission to attract top talent. In this role, you'll help accelerate the growth of the AI division by delivering a seamless hiring process and partnering closely with recruiting teams. You'll collaborate with executive office staff, remove roadblocks, and make informed decisions to keep objectives on track. If you thrive in fast-paced environments and are passionate about people, process, and delivering excellence, we'd love to meet you!

• Thrive in dynamic, high-growth environments where agility and adaptability are key to success.
• Love working in a startup-like culture within a global tech leader-where speed, experimentation, and innovation drive every day.
• Are passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
• Embrace ambiguity with confidence, act decisively, and bring energy and creativity to driving innovation.
• Communicate with clarity and precision, ensuring alignment across stakeholders.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Interview Scheduling: Coordinate and manage high-volume interview scheduling across multiple time zones, ensuring accuracy and timeliness.
• Align Stakeholder Availability: Coordinate calendars across multiple participants, confirm interview details, and handle rescheduling promptly when needed.
• Partner Across Teams: Work closely with recruiters to support internal and external hiring efforts, and collaborate with hiring managers to maintain a seamless process.
• Maintain Accurate Records: Track interview stages in recruiting systems, update status promptly, and follow up on feedback to keep the process moving.
• Ensure Compliance & Efficiency: Collaborate with recruiters and hiring managers to uphold company standards while driving an efficient, candidate-focused experience.
• Candidate Experience: Deliver a professional, welcoming, and empathetic experience for all candidates throughout the hiring process.

Required Qualifications (RQs)

• 2+ years in recruiting coordination, HR, or administrative roles (high-volume scheduling experience preferred).
• Proficiency in scheduling tools and applicant tracking systems.

Preferred Qualifications (PQs)

• Bachelor's Degree in Human Resources, Business, Liberal Arts, Computer Science, Engineering, or related field.
• 1+ year of experience in interview scheduling for technical roles (e.g., software engineering, data science, AI), ensuring timely coordination across candidates and hiring teams.
• Startup experience with a track record of adapting quickly, managing competing priorities, and implementing efficient workflows in evolving business environments.