Records Management Specialist

INTEC SELECT LIMITED; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading financial services organization is seeking a Records Management Specialist for a 6-month contract to enhance their records management capabilities. The successful candidate will assess current practices and implement compliant processes while collaborating with governance teams and business units. A proactive approach and substantial experience in records management are essential. The role involves hybrid working and occasional travel.

Qualifications

• 3-7 years of substantial experience in records management or a related specialist field.
• Strong familiarity with challenges and regulatory expectations within the financial services sector.
• Proven track record in delivering large-scale or complex records management initiatives.

Responsibilities

• Documenting the types of records created within each key business function and mapping their storage locations.
• Identifying and addressing shortfalls in current records management practices.
• Assessing records repositories for compliance with internal policies and regulatory standards.

Skills

Records management

Documentation

Analytical skills

Communication

Problem-solving

Stakeholder engagement

Governance

Job description

Records Management Specialist

London / Hybrid – 6 Months Contract (Inside IR35)
Rate: £250 – £500 PD (Depending on experience)

Overview

We are seeking experienced Records Management Specialists to support a high-profile Records Management Programme within a leading financial services organisation. This programme is focused on uplifting records management capabilities across the enterprise addressing key risks in record classification, storage, access, retention, and governance. As a Records Management Specialist, you will play a pivotal role in assessing current practices, identifying areas for improvement, and driving the implementation of robust, compliant, and efficient records management processes across the information lifecycle.

Role and Responsibilities

• Documenting the types of records created within each key business function and mapping their storage locations
• Identifying and addressing shortfalls in current records management practices
• Assessing records repositories for compliance with internal policies and regulatory standards
• Defining remediation activities for non‑compliant records and repositories
• Designing and operationalising enhanced governance structures for records management
• Supporting compliance assurance activities, including email deletion and retention processes
• Conducting current state assessments and developing migration paths toward best practice
• Designing and implementing improved records management practices within specific functions and processes
• Occasional travel to other client sites may be required

Skills and Experience

• 3‑7 years of substantial experience in records management or a related specialist field
• Strong familiarity with the challenges and regulatory expectations within the financial services sector
• Proven track record in delivering large‑scale or complex records management initiatives
• Experience engaging with both central governance teams and operational business units
• Strong analytical and documentation skills
• Excellent communication and stakeholder engagement abilities
• A proactive and structured approach to problem‑solving
• Ability to work effectively in hybrid and cross‑functional team environments