Records Management Officer

Pontoon; Warwick; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading employment consultancy in the United Kingdom is seeking a Records Management Officer to coordinate workflows and enhance asset management systems. The role is hybrid and offers a 9-month contract with the potential for permanent placement. Ideal candidates will have strong IT skills, project management experience, and excellent communication abilities. Join a dynamic team to contribute to ongoing improvements in asset operations.

Qualifications

• Proficient in IT and possess enhanced digital skills.
• Strong management reporting and record-keeping abilities.
• A solid understanding of quality systems management.
• Good project and programme management skills.
• Exceptional verbal and written communication skills.
• Proactive and curious mindset for autonomous and team work.
• Knowledge of relevant asset management processes.

Responsibilities

• Coordinate and improve key systems associated with asset interventions.
• Work closely with internal stakeholders to deliver workflows.
• Provide timely responses to queries from stakeholders.
• Facilitate Design Assurance resource allocation.
• Oversee Relay Setting workflows and generate KPI reports.
• Support continuous improvement opportunities within AEA processes.

Skills

Proficient in IT and digital skills

Management reporting and record-keeping

Quality systems management

Project and programme management

Verbal and written communication

Proactive and curious mindset

Knowledge of asset management processes

Job description

Records Management Officer

9‑month Contract (Temp to perm opportunity)

Warwick (Hybrid working)

Are you passionate about optimizing systems and processes? Do you thrive in a dynamic environment where your organizational skills can shine? Our client is looking for a talented Records Management Officer to join their Asset Engineering Assurance (AEA) Service team. This is an exciting opportunity to contribute to the growing capital plan and Net Zero ambitions while ensuring smooth workflows and effective communication across various stakeholders.

What You’ll Do

As a Records Management Officer, you will play a pivotal role in coordinating and improving the key systems associated with asset interventions. Your responsibilities will include:

• Collaboration: Work closely with internal stakeholders to deliver workflows via dot.boxes, ensuring seamless Contractor Design Approval Engineer (CDAE) and Lead Contractor Design Approval Engineer (LCDAE) requests.
• Communication: Provide timely responses to queries from both internal and external stakeholders across multiple email accounts, ensuring clarity and efficiency.
• Resource Allocation: Facilitate Design Assurance resource allocation to support project needs, collaborating with engineering teams and external consultancies.
• Reporting: Oversee Relay Setting workflows and generate insightful KPI reports bi‑monthly to track progress and drive improvements.
• Continuous Improvement: Support the identification and delivery of continuous improvement opportunities within the AEA processes.

What You Bring

To thrive in this role, you should possess the following qualifications and skills:

• Proficient in IT and possess enhanced digital skills to navigate various systems effectively.
• Strong management reporting and record‑keeping abilities.
• A solid understanding of quality systems management.
• Good project and programme management skills to support business improvement changes.
• Exceptional verbal and written communication skills, including presentation capabilities.
• A proactive and curious mindset, capable of working autonomously or as part of a broader team to deliver results and solve problems.
• Knowledge of relevant processes and procedures in asset management that align with business activities.

About the Consultancy

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Recruitment Process

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.