Records Administrator

Michael Page; Birmingham; Hybrid; GBP 27,000 - 32,000; Full time

Job summary

A reputable public sector organization in Birmingham is seeking a meticulous Records Administrator to manage record accuracy and compliance. This temporary role offers flexibility, hybrid working arrangements, and a salary between £27,000 and £32,000 per annum. Ideal candidates will have strong communication skills, experience with data management, and knowledge of GDPR principles. This position allows for professional development opportunities while maintaining operational standards.

Benefits

Flexible working times

Temporary role offering variety

Opportunity for professional development

Qualifications

• Must have strong attention to detail and organizational skills.
• Ability to manage and maintain records efficiently.
• Experience with GDPR and data protection regulations.

Responsibilities

• Validate and mark-up the Information Asset Register for completeness.
• Work with the IT Manager to develop MS purview.
• Confirm classification levels for each asset.
• Identify high-risk assets requiring enhanced controls.
• Check retention and disposal compliance.
• Ensure compliance with internal policies.
• Produce a plan identifying compliance status and risks.

Skills

Good written and verbal communication skills

IT literate

Good organisational and administrative skills

Experience in managing data, data entry or data analysis

Able to work effectively in a team and independently

Willing to learn new skills

Experience of working on projects in collaboration with others

Experience of working under pressure and maintaining accuracy

Strong knowledge of records management principles

Experience of working with MS purview

Familiarity with information governance frameworks

Management of risk and mitigation

Excellent communication for stakeholder engagement

Job description

We are seeking a meticulous and organised Records Administrator to join a team in Birmingham. This temporary role in the public sector requires attention to detail and a strong ability to manage and maintain records efficiently.

Client Details

This is an opportunity to work with a reputable public sector organisation dedicated to maintaining excellence in their field. The organisation is medium-sized and offers a professional and structured work environment. They are seeking a Records Administrator to join their team in Birmingham on a temporary basis.

Description

• Work with business units to validate and mark-up the Information Asset Register (IAR) for completeness and accuracy.
• Work closely with the IT Manager to develop MS purview
• Confirm classification levels (e.g., official, official-sensitive etc) for each asset.
• Identify high-risk or sensitive assets requiring enhanced controls and potential assets that should be on the IAR.
• Check retention and disposal compliance against the Retention Schedule.
• Flag assets that are overdue for review or destruction.
• Ensure destruction processes preserve confidentiality and meet GDPR / Data Protection Act standards
• Ensure adherence to internal policies such as Security Policy, Data Protection Policy, and Information Retention and Disposal Policy
• Produce a plan identifying compliance status, risks and mitigation and recommendations for ongoing improvements
• Adhere to all Legal Ombudsman policies and procedures.
• Work with line manager to identify training needs and actively seek out relevant training and development opportunities
• Carry out any other duties as may reasonably be required by their line manager. This is not an exhaustive list of duties, the job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. It does not define all individual tasks, which may be expected to change from time to time to meet operational needs.

Profile

• Good written and verbal communication skills
• IT literate
• Good organisational and administrative skills
• Experience in managing data, data entry or data analysis.
• Able to work effectively in a team and independently
• Willing to learn new skills
• Experience of working on projects in collaboration with others
• Experience of working under pressure and maintaining accuracy
• Strong knowledge of records management principles, GDPR, FOI
• Experience of working with MS purview
• Familiarity with information governance frameworks
• Management of risk and mitigation
• Excellent communication for stakeholder engagement

Job Offer

• Annual salary of £27000 to £32000 per annum.
• Temporary role offering flexibility and variety.
• Flexible working times.
• Hybrid working.
• Temp to perm opportunity.
• Opportunity to work in a professional public sector environment in Birmingham.

Chance to develop and enhance your records management expertise. If you are an organised and detail-oriented individual, this Records Administrator role in the public sector could be the perfect fit for you. Apply now