Receptionist - Variable Hours

Manchester Arndale; Whippingham; On-site; GBP 20,000 - 24,000; Full time

Job summary

A leading facilities management company in Whippingham is seeking an experienced receptionist. Responsibilities include greeting visitors, managing phone calls, and administrative support. This position requires strong communication skills and attention to detail, along with BPSS clearance for security aspects. The role offers the chance to be part of a professional team and encourages career advancement.

Qualifications

• Must have the right to work in the UK.
• Professional demeanour and appearance required.
• Reliable and punctual with a strong work ethic.

Responsibilities

• Greet and direct visitors to ensure they feel welcome.
• Answer and transfer phone calls efficiently.
• Schedule appointments and maintain calendars.
• Maintain a tidy and presentable reception area.

Skills

Strong communication skills

Ability to multitask

Attention to detail

Friendly attitude

Job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role:

Days of Working: Shifts are either 6am-12noon or 12noon-6pm, Monday - Friday. You will have 1 guaranteed shift per week but will be expected to work extra shifts as required.

Please note: You will be working across two sites in East Cowes and will need your own transport due to 6am starts.

We are looking for an experienced receptionist to join our team. This is a busy role with a lot of security responsibility so if you enjoy a challenge and are quick to pick up, retain and use new information we’d love to hear from you. Attention to the smallest details is essential!

Key Responsibilities

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Schedule appointments and maintain calendars, coordinating meeting rooms and ensuring all arrangements are in place.
• Provide general administrative support to the team, including filing, data entry, and managing office supplies.
• Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
• Assist with data entry and record keeping as needed, ensuring accuracy and confidentiality.
• Ensure accurate and timely communication within the office, relaying messages and information promptly.
• Due to the security aspects of this role, we will need to BPSS-clear you which includes a DBS. Due to specific aspects of the job, like CCTV monitoring and key-holding, you will be expected to complete SIA security guard training and licensing upon completion of your probation period.>

Requirements

• You must have the right to work in the UK
• Professional demeanour and appearance
• Strong communication skills, both verbal and written
• Ability to multitask and stay organised in a fast-paced environment
• Proficiency in using office equipment like phone systems and copiers
• Friendly and welcoming attitude
• Reliable and punctual, with a strong work ethic
• Due to the security aspects of this role, we will need to BPSS-clear you which includes a DBS. Due to specific aspects of the job, like CCTV monitoring and key-holding, you will be expected to complete SIA security guard training and licensing upon completion of your probation period.

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.