Receptionist/Secretary

Aspion; Newton-le-Willows; On-site; GBP 10,000 - 40,000; Full time

Job summary

A busy solicitors' office is seeking a professional Receptionist / Administrative Assistant. This role involves front-of-house reception tasks and providing administrative support to the legal team. The ideal candidate should have strong organizational skills, be the first point of contact for clients, and assist with secretarial tasks like audio typing. This position offers a full-time, permanent contract with a salary of £25,000.

Qualifications

• Professional and well-organised.
• Experience in a reception or administrative role is preferred.
• Ability to maintain confidentiality and comply with data protection policies.

Responsibilities

• Meet and greet clients and visitors in a professional manner.
• Handle incoming calls and emails, directing queries appropriately.
• Manage the reception area to keep it tidy and presentable.
• Book and manage meeting rooms and client visits.
• Produce accurate legal correspondence using audio typing.

Skills

Client management

Audio typing

Organizational skills

Communication

Job description

Job Title

Receptionist / Administrative Assistant

Location

St Helens

Salary

£25,000

Hours

Full-time, Monday - Friday

Employment Type

Permanent

Aspion are looking for a professional and well‑organised Receptionist / Administrator to join a very busy solicitors' office in the St Helens area. This is a dual role that combines front‑of‑house reception duties with secretarial and administrative support for the legal team.

The ideal candidate will be the first point of contact for clients visiting or calling the office, providing a warm and professional welcome. In addition, they will assist with secretarial tasks including audio typing, document preparation, and managing electronic case files.

Key Responsibilities

Reception Duties

• Meet and greet clients and visitors in a professional and courteous manner.
• Handle incoming calls and emails, directing queries to the appropriate team members.
• Manage the reception area, ensuring it remains tidy and presentable.
• Book and manage meeting rooms, appointments, and client visits.
• Handle incoming and outgoing post and deliveries.

Secretarial & Administrative Duties

• Produce accurate transcripts and legal correspondence using audio typing and digital dictation.
• Complete and maintain electronic forms and case documents.
• Support solicitors with diary management, filing, scanning, and document organisation.
• Update and manage client information within the case management system.
• Ensure confidentiality and compliance with data protection and firm policies at all times.

At Aspion, our core values have been built around the importance of transparency, innovation, passion and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line