Receptionist (Maternity Leave)

Hailsham Town Council; Hailsham; On-site; GBP 18,000 - 22,000; Part time

Job summary

A local government council in Hailsham is looking for a part-time administrative support staff member to manage enquiries and assist in various operational tasks. Responsibilities include receiving visitors, operating computers for documentation, booking meeting rooms, and ordering supplies for different departments. This position is fixed-term, covering maternity leave, with an expected duration of approximately 12 months. The role requires flexibility to adapt duties as needed within the Council.

Responsibilities

• Receive visitors and enquiries to the Council Offices in person, by email, and by telephone.
• Operate a computer for word processing tasks and maintaining records.
• Manage the booking of meeting rooms.
• Order stationery and hygiene products for various services.
• Assist generally in any area of the Council’s work.

Job description

Part time - 20 hours, 10am – 2pm, Monday to Friday

Fixed-term position to cover maternity leave. The anticipated duration is approximately 12 months, but this may vary depending on the post-holder’s return date.

Main Purpose of the Job

To provide efficient and effective support to the corporate management functions of the Council and the Town Clerk.

Summary of Responsibilities and Duties of the Job

• Receive visitors and enquiries to the Council Offices in person, by email and by telephone and provide information and/or assistance or refer to the member of staff with designated responsible for the area of the enquiry.
• Operate a computer in word processing tasks, spreadsheets, maintaining records and setting up new systems, if required.
• Manage the booking of the meeting rooms: the Fleur de Lys and the Member’s room.
• Order stationery for the office, James West Community Centre, Youth Service and Post Office.
• Order hygiene products such as toilet rolls and cleaning products for the office, public toilets, James West Community Centre, Youth Service, Post Office, Maurice Thornton Pavilion, Southview Community Rooms and the Cemetery.
• Assist generally in any area of the Council’s work as required.
• Dependent on personal skills the post holder may possess, the Senior Management Team, at their discretion, may allocate specific duties or responsibilities.

Note: This job description outlines the main duties and responsibilities of the position and is designed for the benefit of both the post holder and the Town Council in understanding the prime functions of the post. It should not be regarded as exclusive nor exhaustive as there may be other duties and responsibilities associated with the post.

The Town Council has the right to vary the duties after consultation.