Receptionist / HR Assistant

The Maine Group; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency in London is seeking a Receptionist / HR Assistant to play a key role in HR and office management. This position offers excellent career growth opportunities while ensuring the smooth daily operations of the office. Ideal candidates will have strong communication and organisational skills, alongside previous HR support experience. A passion for HR is essential to thrive in this role.

Qualifications

• Previous experience of supporting HR admin duties.
• Able to work in a fast-paced, high-volume environment.
• Discreet and trustworthy, handling sensitive information.

Responsibilities

• Welcome visitors and manage the reception desk.
• Support the HR Director and maintain HR systems.
• Assist with recruitment and manage meeting room diaries.

Skills

Excellent communication skills

Strong organisational skills

Customer-focused approach

Attention to detail

Ability to manage multiple priorities

Education

CIPD Level 3/diploma in HR Management or equivalent

Job description

Receptionist / HR Assistant

Salary:£25,500 – £30,000

Location:Fully office based, 5 days in the London office

Are you looking to build a career in HR while playing a key role in the smooth running of a busy office?

We’re looking for a polished, professional and proactiveReceptionist/HR Assistant. This role combines front-of-house excellence with hands-on HR support, offering a unique opportunity to grow your skills and develop a career in HR.

With a structured development plan, you’ll gain exposure to HR processes, systems, recruitment, and projects, while ensuring the office runs seamlessly day to day.

What you’ll be doing:

• Fronting the Reception Desk and being the face of the company, welcoming all visitors with professionalism and warmth.
• Acting as the first point of contact: answering calls, greeting visitors, managing meeting room diaries.
• Providing administrative support to the HR Director, including maintaining HR systems and documentation.
• Assisting with recruitment and selection: advertising roles, shortlisting, arranging interviews, and coordinating feedback.
• Supporting HR projects and monthly people updates.
• Managing facilities and supplier relationships, ensuring service levels are maintained.
• Overseeing office Health & Safety compliance, including audits, testing, and fire drills.
• Handling office management tasks such as post, couriers, access cards, and supplier liaison.
• Supporting with presentations, reports, and organising office events.
• Continuously looking for ways to streamline processes and improve efficiency.

About you:

• Excellent communication skills, both written and verbal, with the confidence to engage at all levels.
• Strong organisational and administrative skills, with the ability to manage multiple priorities.
• A polished, professional, and customer-focused approach.
• Previous experience of supporting HR admin duties
• Able to work in a fast-paced, high-volume environment while maintaining attention to detail.
• Discreet and trustworthy, with the ability to handle sensitive information.
• Knowledge of Health & Safety is desirable.
• Previous office management experience is advantageous.
• Working towards CIPD Level 3/diploma in HR Management, or equivalent.

We’re open to applications from candidates with:

• Experience in HR or Office Management, OR
• Graduates with HR experience gained through their degree and a passion to develop in the field.

This is the perfect role for someone with a genuine interest in HR and office management, who is full of ideas, dynamic, enjoys working with people and problem-solving, and is keen to build a long-term career in a supportive environment. Apply today!