Receptionist GP Extended Access & Community Services

NHS; Tees Valley; On-site; GBP 10,000 - 40,000; Part time

Job summary

A healthcare service provider in Tees Valley is seeking a flexible Receptionist to assist patients and provide administrative support across multiple clinical hubs. Responsibilities include greeting patients, managing appointments, and ensuring effective communication among healthcare teams. Candidates should possess excellent customer service skills and prior experience in a receptionist role. This part-time position offers an hourly rate of £12.21 with additional benefits like a company pension and on-site parking.

Benefits

Company pension

On-site parking

Qualifications

• Experience in a receptionist or administrative role is required.
• Excellent customer service skills with a polite, professional manner.
• Good IT skills including Microsoft Office (Outlook, Word).
• Experience of working in primary care, preferably in a GP practice.

Responsibilities

• Offer assistance and positive image to patients and visitors.
• Receive and direct patients appropriately.
• Manage various administrative duties to ensure smooth service.
• Facilitate effective communication between patients and healthcare teams.

Skills

Excellent customer service skills

Good IT skills including Microsoft Office

Understanding of confidentiality and GDPR

Demonstrable previous experience in a receptionist role

Tools

SystmOne

Job description

Receptionist GP Extended Access & Community Services

The post holder will need to be flexible to work at any of our clinical hubs which are based at: Redcar, Middlesbrough, Brotton and Guisborough.

Offer general assistance to the team and project a positive and friendly image to patients and other visitors, either in person or via the telephone

Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way

Undertake a variety of administrative duties to assist in the smooth running of the service including the provision of clerical support to clinical staff and other members of the team

Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies

Main duties of the job

• Duties and Responsibilities:
• As a receptionist you will be responsible for:
• Assisting with the setting up /closing of the service including the setting up clinical rooms and ensuring that all clinical equipment trays have sufficient stocked for the full shift.
• Ensure that the cleaning and checking of equipment and consultation room surfaces are cleaned each shift.
• Booking appointments and marking patients upon arrival.
• Taking messages and passing on information
• Scanning
• Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
• Providing assistance as required with filing, photocopying and scanning
• Ordering, re-ordering and monitoring of stationery and other supplies
• Provision of refreshments for staff and visitors as required; and keeping the kitchen area clean and tidy
• Keeping the reception area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter

About us

Overview:

The post holder will need to be flexible to work at any of our clinical hubs which are based at: Redcar, Middlesbrough, Brotton and Guisborough.

ELM Alliance Ltd was formed by the GP Practices in 2017 and has approximately 250 people working for us and with us. We deliver NHS services to the patients of Redcar, Cleveland and Middlesbrough and are wholly owned by the local GP Practices. Our services include primary care general practice, services to care homes and community services such as dermatology. The landscape is changing; both the way we interact with patients and the local structures. It is an exciting and dynamic time to work with General Practice, other NHS providers and the voluntary sectors.

The Extended Access Service represents a major development towards integrated primary care with 24/7 access. The aim of the service is to provide a high quality, integrated and innovative primary care service, outside current core hours of care and led by General Practices.

As a receptionist you will work in close partnership with the other key members of the service, ELM Alliance Leadership Team and external organisations to deliver the service in a safe and timely manner.

Our clinical hubs are at Middlesbrough, Redcar, Brotton and Guisborough

Job responsibilities

The post holder will need to be flexible to work at any of our clinical hubs which are based at: Redcar, Middlesbrough, Brotton and Guisborough.

ELM Alliance Ltd was formed by the GP Practices in 2017 and has approximately 200 people working for us and with us. We deliver NHS services to the patients of Redcar, Cleveland and Middlesbrough and are wholly owned by the local GP Practices. Our services include primary care general practice, services to care homes and community services such as dermatology.

The Extended Access Service represents a major development towards integrated primary care with 24/7 access. The aim of the Service is to provide a high quality, integrated and innovative primary care service, outside current core hours of care and led by General Practices.

As a receptionist you will work in close partnership with the other key members of the Service, ELM Alliance Management Team and external organisations to deliver the Service in a safe and timely manner.

Our clinical hubs are at Middlesbrough, Redcar, Brotton and Guisborough.

The shifts which are subject to change and dependent upon where you would be required to work are: 18:00 - 21:30 Mon-Fri, 08:30-17:00 Saturdays.

We require staff to be able to work flexibly to meet the needs of the service.

Job Summary:

The purpose of the role is to:

• Offer general assistance to the team and project a positive and friendly image to patients and other visitors, either in person or via the telephone
• Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way
• Undertake a variety of administrative duties to assist in the smooth running of the service including the provision of clerical support to clinical staff and other members of the service team
• Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies

Duties and Responsibilities:

• As a Receptionist you will be responsible for:
• Assisting with the setting up /closing up of the service including the setting up clinical rooms and ensuring that all clinical equipment trays have sufficient stocked for the full shift.
• Ensure that the cleaning and checking of equipment and consultation room surfaces are cleaned each shift.
• Booking appointments and marking patients upon arrival.
• Taking messages and passing on information
• Scanning
• Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
• Providing assistance as required with filing, photocopying and scanning
• Ordering, re-ordering and monitoring of stationery and other supplies
• Provision of refreshments for staff and visitors as required; and keeping the kitchen area clean and tidy
• Keeping the reception area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter

Confidentiality:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately

In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, service staff and other healthcare workers. They may also have access to information relating to the ELM Alliance Ltd as a business organisation. All such information from any source is to be regarded as strictly confidential

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Extended Access Service may only be divulged to authorised persons in accordance with the policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in ELM Health & Safety Policy, ELM Health & Safety Manual, and ELM Infection Control policy and published procedures. This will include:

• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
• Making effective use of training to update knowledge and skills
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
• Actively reporting health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
• Undertaking periodic infection control training (minimum annually)

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

• Act in a way that recognises the importance of people\'s rights, interpreting them in a way that is consistent with ELM procedures and policies, and current legislation
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the service as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality:

The post-holder will strive to maintain quality within ELM Alliance and will:

• Alert other team members to issues of quality and risk
• Assess own performance and take accountability for own actions, either directly or under supervision
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team\'s performance
• Work effectively with individuals in other agencies to meet patients\' needs
• Effectively manage own time, workload and resources

Communication

The post-holder should recognise the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members
• Communicate effectively with patients and carers
• Recognise people\'s needs for alternative methods of communication and respond accordingly

Contribution to the Implementation of Services:

• The post-holder will
• Apply ELM Alliance policies, standards and guidance
• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate

Flexibility Statement

The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. The Job Description is therefore intended to be flexible and is subject to review and amendment in the light of changing circumstances, following consultation with the post holder.

Safeguarding

ELM has a responsibility to safeguarding and promoting the welfare of children, young people and vulnerable adults who use our services. We expect all staff and volunteers to share this responsibility. As part of the selection process for this post you may be required to undergo a Disclosure and Barring Service Check. If you are successfully appointed, you will receive confirmation of which checks and/or registration you are required to have.

ELM Alliance is a non-smoking environment, and no-one may smoke in the building or its environs during their working hours

Job Types: Part-time, Permanent

Hourly rate: £12.21 per hour with enhancements at weekends

• Company pension
• On-site parking

Schedule:

Monday Friday evening working. Occasional daytime sessions may be available

Saturday 0900-1700

Occasional Sundays and bank holidays

• Do you have System1 experience

Person Specification

Experience

• Demonstrable previous experience in a receptionist or administrative role.
• Excellent customer service skills with a polite, professional manner
• Understanding of confidentiality, GDPR and information governance requirements
• Good IT skills including Microsoft Office (Outlook, Word)
• Experience of working in primary care
• Experience of working in a GP practice
• SystmOne Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.