Receptionist – Gateways

The Wohl Enterprise Hub; London Borough of Barnet; On-site; CAD 55,000 - 65,000; Full time

Job summary

A vibrant community hub in Saskatchewan is seeking a proactive receptionist to manage front desk operations and provide administrative support. The ideal candidate will have at least 2 years of experience in a similar role, strong IT skills, and excellent customer service abilities. This position offers a salary of £30,000 - £35,000 FTE, with working hours from 8:30am – 4:30pm, Monday to Thursday.

Qualifications

• Experience working in an office-based administrative support, PA or Receptionist role.
• Familiarity with safeguarding policies and procedures.
• Strong verbal and written communication skills.

Responsibilities

• Oversee the reception of Gateways and welcome visitors.
• Answer, screen and forward calls.
• Manage the [e-mail] inbox.

Skills

Organizational skills

Communication skills

IT skills

Attention to detail

Customer service

Education

Minimum 2 years’ experience in administrative support

Tools

Microsoft 365 suite

Databases

Job description

Our jobs board is constantly changing with new jobs being added every day. If you would like to apply for any of the jobs we are advertising, please be in touch with your Work Avenue adviser or contact Yael [e-mail] stating which role you are interested in.

£30,000 - £35,000 FTE (depending on experience, pro rata to part time hours)

5pm, 1st December 2025

Hours: 8:30am – 4.30pm Mondays to Thursdays (0.8FTE)

The fast-paced and diverse nature of this position calls for a candidate who is an excellent multi-tasker, has an ability to deal with unexpected situations and has meticulous attention to detail. You will also have patience and a friendly demeanour as you will be the front face of Gateways when students arrive onsite and meeting and greeting staff, parents and visitors. If you are a proactive and organised individual with excellent communication and IT skills, we invite you to apply for this rewarding role.

Main Duties

• Oversee the reception of Gateways, including welcoming all visitors at the front desk, directing them in a warm, friendly and welcoming manner.
• Ensuring that the entrance way is safe and that any unexpected visitors are challenged.
• Answer, screen and forward calls.
• Receive and distribute post.
• Manage the [e-mail] inbox, respond accordingly in a timely fashion or distribute emails to the relevant people.
• Provide key administrative support to the Gateways team and in particular, the CEO and COO.
• Assist with the planning and coordinating of events, meetings and training days.
• Create and send out new student induction documentation e.g. welcome packs, students’ profiles and teacher/ student timetable.
• Manage the room booking system in a busy environment.
• Support the Senior Leadership Team with the preparation of reports, presentations and ocuments.
• Monitoring and ordering office stationery and other stock.
• Input student data into the student management information system (HUBMIS), including recording student attendance and noting reasons for absences.
• Making any initial follow-up calls to students/parents following an absence, under the direction of the Headteacher.
• Support freelance staff with administrative support relating to students and lessons.
• When needed, liaise with referring organisations.
• Work with the Education Leadership Team to compile and amend student timetables as needed, send to parents and students, keeping them informed of any change.
• Provide administrative support to the exams officer for each exam season.
• Prepare and distribute termly contracts for all Gateways freelance teachers.

Other Responsibilities

• Attend and take minutes of meetings, including Gateways board meetings, as required.
• Attend all relevant Gateways staff meetings, supervisions, training days etc.
• Act as an ambassador/point of contact for Gateways.
• Undertake other reasonable duties as required by your line manager or member of the Senior Leadership Team.

The successful candidate will

• Have a minimum 2 years’ experience working in either an office-based administrative support, PA or Receptionist role.
• Be highly organised, flexible, confident and self-motivated.
• Understand and follow Gateways’ safeguarding policies and procedures to ensure all students are kept safe and secure whilst attending the centre.
• Have excellent time and workload management skills.
• Have excellent IT skills and familiarity with all Microsoft 365 suite applications. Experience working with databases or CRM systems would be an advantage.
• Have an understanding of the need for confidentiality and sensitivity, and an ability to empathise.
• Have an understanding of excellence in customer service.
• Have a solution-focused disposition and be a proactive problem solver.
• Have strong verbal and written communication skills.
• Have a strong work ethic and a commitment to maintaining standards.
• Have excellent attention to detail.
• Have the ability to work in a team or on your own initiative and be willing to ‘muck in’.
• Have experience working in an educational establishment (desirable).
• Have experience working with young people (desirable).
• Have prior involvement in and knowledge of the Jewish community (desirable).

This job description is not exhaustive and is intended to provide a general overview of the responsibilities associated with the role. The post holder may be required to undertake additional duties and responsibilities that are consistent with the position and its overall purpose, as determined by the organization.

For more information and to be personally recommended for this role, please contact Yael – [e-mail]