Receptionist and Site Administration Support

Adecco; Swindon; On-site; GBP 28,000 - 33,000; Part time

Job summary

A leading staffing agency is seeking a dynamic Receptionist & Site Administration Support in Swindon. You will be the first point of contact, ensuring every visitor feels welcome while assisting with administrative tasks. The ideal candidate has strong interpersonal and organizational skills, proficient in Microsoft Office, and is detail-oriented. This temporary role offers competitive hourly rates with the potential for permanence.

Benefits

Business casual dress code

All necessary equipment provided

Supportive work environment

Qualifications

• Impeccably presentable and outstanding interpersonal skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Previous experience in a receptionist or administrative support role is a plus.

Responsibilities

• Greet and assist visitors with warmth and professionalism.
• Manage meeting room bookings, ensuring spaces are well-equipped.
• Arrange travel and accommodation for staff and visitors.
• Draft and circulate internal communications.

Skills

Interpersonal skills

Written and verbal communication in English

Proficient in Microsoft Office

Organised and detail-oriented

Discreet when handling confidential information

Proactive team player

Job description

Receptionist and Site Administration Support

Reception & Site Administration Support

Location: Swindon

Contract Type: Temporary (6-Month with Potential for Permanent Role)

Working Hours: Monday to Friday, starting at 7:30 AM (37.5 hours/week, negotiable)

Hourly Rate: £14.35 (Approx. £28,000 annually)

Start Date: ASAP

Are you a friendly and organised individual looking to make your mark in the pharmaceutical industry? We have a fantastic opportunity for a dynamic Receptionist & Site Administration Support to join our vibrant team in Swindon! If you enjoy connecting with people and thrive in a bustling environment, we want to hear from you!

About the Role

As a key front-of-house representative, you will ensure that every visitor feels welcomed while supporting the smooth operation of our site. Your professionalism and attention to detail will play a crucial role in our daily activities.

Key Responsibilities

Reception & Visitor Management

• Greet and assist visitors with warmth and professionalism.
• Coordinate with security for seamless site access.
• Manage our visitor management system and keep accurate records.
• Update the electronic noticeboard with welcome messages and announcements.

Travel & Logistics

• Arrange travel and accommodation for staff and visitors.
• Book taxis and airport transfers, adhering to travel policies.

Meetings & Events

• Manage meeting room bookings, ensuring spaces are well-equipped and inviting.
• Support coordination of site events and visits.

Communications & Documentation

• Draft and circulate internal communications.
• Prepare and bind logbooks, maintain statistical reports, and scan documentation.

Operational Support

• Provide administrative assistance to the Site General Manager and Site Services.
• Serve as a point of contact during the Executive Assistant's absence.

Procurement

• Manage stationery supplies and liaise with suppliers for cost‑effective solutions.

What We're Looking For

Essential Skills & Attributes

• Impeccably presentable with outstanding interpersonal skills.
• Strong written and verbal communication in English.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Organised, detail‑oriented, and adept at managing multiple priorities.
• Discreet and trustworthy when handling confidential information.
• A proactive team player with an adaptable attitude.

Preferred Experience

• Previous experience in a receptionist or administrative support role is a plus.

Additional Information

Dress Code: Business smart (jeans permitted on Fridays!)

Work Environment: Professional office setting, onsite.

Equipment Provided: All necessary tools and systems for your success.

Why Join Us?

This is not just a job; it's a chance to be part of a lively and supportive team that values your contributions. If you're ready to step into a role that offers variety, challenge, and the opportunity to make a difference, apply today!

How to Apply

If you're ready to bring your skills to our organisation, please submit your CV, we can't wait to meet you!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website