Receptionist and Office Admin

Prinova Europe; Ditton; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading global supplier of ingredients is seeking a Receptionist and Office Administrator to provide a professional front-of-house experience in Ditton, England. Responsibilities include greeting visitors, managing inquiries, supporting administrative tasks, and maintaining reception area standards. The ideal candidate will have at least one year of experience in a similar role, excellent organizational skills, and be proficient in Microsoft Office. This full-time position offers growth opportunities within the company.

Benefits

Personal growth, including training and development opportunities

Health Cash Plan

Subsidised gym membership

Discretionary bonus

Access to flexible pay with Aslan

Qualifications

• Minimum 1 year of working experience in a front office handling administrative/receptionist responsibilities.
• Ability to manage multiple tasks with meticulous attention to detail.
• Strong interpersonal skills and ability to work effectively in a team.

Responsibilities

• Serve as the first point of contact for all visitors and callers.
• Maintain accurate visitor records and manage sign-in processes.
• Handle purchase requests and manage departmental orders.
• Organize transport arrangements and support management with scheduling.

Skills

Excellent organisation skills

Confident using Microsoft Office (Outlook, Word, Excel)

Friendly and approachable

Excellent verbal and written communication skills

Resourceful and proactive

Job description

Receptionist and Office Admin (Full-time, Permanent)

Office Hours – 8:30am to 5pm, Monday to Friday

Onsite – Aylesford, Kent

Unlock your potential with Prinova

We are Prinova, a leading global supplier of ingredients and premix manufacturing solutions and trusted by the world’s best-known food, beverage, and nutrition brands.

Part of the NAGASE Group, our expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customised Services. Our global network of colleagues, located in offices and manufacturing facilities around the world, deliver sustainable value-added solutions to our customers. We are recognised for our deep expertise, commitment to excellence, and bold innovation which have earned us a strong reputation as a trusted industry leader.

Wherever your career is headed, you’ll find direction, opportunity, and belonging with us.

What does the Receptionist and Office Admin role mean at Prinova

As the Receptionist and Office Administrator, you will serve as the first point of contact for all visitors and callers, providing a welcoming and professional front‑of‑house experience. Your primary responsibilities will include greeting guests in person and over the phone, handling general inquiries, and directing them to the appropriate departments.

You will also be responsible for maintaining accurate visitor records and managing the sign‑in process at reception. Beyond front desk duties, you will play a vital role in supporting the wider site operations through a range of administrative tasks. These may include issuing parking permits, assisting with the coordination of employee benefits, and providing ad‑hoc support to the HR team as needed.

An important aspect of this role will also involve managing purchase requests from departmental managers across the business, ensuring the timely and accurate placement of orders in line with company procedures.

What’s in it for you

• Personal growth, including training and development opportunities
• Health Cash Plan
• Subsidised gym membership
• Discretionary bonus
• Access to flexible pay with Aslan

What to expect

• Maintain reception area by keeping it clean and tidy.
• Receiving and distributing post and deliveries.
• Posting out mail.
• Answering and forwarding calls from the Mainline.
• Manage and maintain consumables stock for both sites (cleaning products, canteen refreshments, meeting room drinks, etc.).
• Oversee the upkeep of water coolers and coffee machines across the site, liaising with external suppliers to resolve any maintenance or service issues promptly.
• Process and place general purchase orders on behalf of all departments across the site (stationery, PPE, etc.), ensuring compliance with the company’s approval process.
• Ensure effective organisation of purchase orders by maintaining a well‑structured and up‑to‑date invoice filing system.
• Coordinate and place meeting lunch orders as requested by management, ensuring timely delivery and alignment with dietary requirements.
• Maintain security standards by following procedures and controlling access (monitor visitor records and issuing visitor access fobs).
• Support management with scheduling of meetings and minute‑taking when required.
• Maintain the company movements log to ensure accurate visibility of who is on‑site at any given time.
• Perform other administrative duties such as filing, photocopying, collating, etc.
• Booking / Organising transport arrangements for visitors.
• Support the organisation of company social and charity events.
• Coordinate the annual health surveillance testing and flu vaccination program, under the guidance of the HR department, ensuring smooth scheduling and communication with employees.
• Coordinate the scheduling and delivery of monthly on‑site massage sessions for employees, ensuring smooth organisation and communication.
• Conduct monthly Health and Safety inspections of the reception area to ensure compliance with workplace standards and maintain a safe, welcoming environment.
• Maintain company notice boards.
• Support with organisation of monthly Town Hall meetings.
• Support with any ad‑hoc tasks or projects as required by HR or the General Manager.

Does this sound like you

• Minimum 1 year of working experience in a front office handlingadministrative / receptionist responsibilities.
• Excellent organisation skills.
• Confident using Microsoft Office (Outlook, Word, Excel, etc.).
• Friendly and approachable.
• Excellent verbal and written communication skills.
• Ability to be resourceful and proactive in dealing with issues that may arise.

Interested We would love to hear from you!

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