Receptionist and Administrative Assistant

HARRIS FEDERATION; Essex; On-site; GBP 9,000 - 11,000; Part time

Job summary

A leading educational institution in Essex is seeking a dedicated and detail-oriented individual for the role of part-time Receptionist and Administrative Assistant. Responsibilities include administrative support, reception duties, and first aid assistance for students. The ideal candidate will possess good numeracy and literacy skills and relevant experience in a school office environment. A competitive salary range of £9,899 - £10,040 is offered for 38 weeks per year.

Benefits

Competitive rewards and benefits

Professional development opportunities

Pension Scheme with generous employer contributions

Qualifications

• Experience in relevant discipline or equivalent qualification.
• Knowledge of safeguarding procedures for young people.
• Experience in general clerical, administrative, or financial work.

Responsibilities

• Represent the Academy in a professional manner.
• Undertake reception duties and handle inquiries.
• Assist with pupil first aid and welfare duties.
• Provide clerical and administrative support.

Skills

Good numeracy skills

Good literacy skills

Reception duties experience

Clerical skills

Education

NVQ2 or equivalent

Two years' school office experience

Job description

About Us

Discover your potential and help us transform children's lives together

We're not your average school – we provide our children with an education that combines academic success with good character building to give them the best chance to flourish when they leave us. We are a school for the future, and it all starts with our talented and dedicated team.

We are committed to being the best that we can be. 140 people come to work each day and deliver a wonderful experience for our students. We want to sustain a long-term career in education; we believe in working hard but taking care of one another and having a flexible approach to work, all while enjoying the rewards of watching our students thrive.

We care deeply about creating an inclusive environment for our staff and students, and we encourage candidates from all different backgrounds and identities to apply. Find out more about our commitment to diversity and inclusion, by reading our Equality Statement.

We're proud to be part of the Harris Federation, the most successful large multi-academy trust in the country. And with our growing presence in the East Quadrant, where we are expanding in Thurrock and beyond, there's never been a better time to join us!

If you're passionate about education, and ready to make a difference, we would love to hear from you!

Summary

Looking to take your first step in education? We are looking for a dedicated and detail‑orientated individual to join Harris Academy Chafford Hundred as a part-time Receptionist and Administrative Assistant.

Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

The actual salary for this role will be £9,899 - £10,040 (38 weeks per year, 15 week).

Main Areas of Responsibility

Your responsibilities will include :

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
• Assist with pupil first aid / welfare duties
• Assist in arrangements for school trips and events
• Providing general clerical / admin support
• Maintaining manual and computerised records
• Producing lists, information and data as required
• Typing, word processing and other IT based tasks
• Sorting and distributing mail
• Ensuring reprographics requests are fulfilled on time
• Operating relevant equipment / ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintaining stock and supplies, cataloguing and distributing as required
• Assisting in ordering uniform
• Providing general advice and guidance to staff, pupils and others
• Undertaking general financial administration e.g. processing orders

Qualifications & Experience

We would like to hear from you if you have :

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy / literacy skills
• Minimum oftwo years' school office experience
• Experience of general clerical / administrative / financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includesour Harris Allowance for teachers on MPS / UPS,a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.