Receptionist & Administrator - Maternity Cover

Teaching Vacancies; Nottingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local educational institution in Nottingham is seeking a Receptionist/Administrator to provide a welcoming and secure environment for students, staff, and visitors. Key responsibilities include managing the reception area, ensuring safety protocols are followed, and supporting student welfare. The role offers various employee benefits such as discounts, comprehensive training, and a pension scheme, along with a commitment to safeguarding. Candidates should have strong communication skills and the ability to work effectively as part of a team.

Benefits

Shopping discounts

Confidential employee assistance programme

Generous pension scheme

Discounted travel schemes

Cycle to work scheme

Comprehensive training and support

Opportunities for career development

Eye care voucher scheme

Free flu vaccine

Access to e-learning and development

Qualifications

• Provide an effective and efficient reception service, ensuring visitors are welcomed courteously.
• Maintain the safety and security of the Academy premises.
• Perform general administrative support including photocopying and filing.

Responsibilities

• Manage the entry and visitor processes at the Academy.
• Support student welfare and maintain records.
• Provide first aid assistance when necessary.

Skills

Reception service

Communication skills

Attention to detail

First Aid

Microsoft 365

Job description

What skills and experience we're looking for

• Provide an effective and efficient reception service to the Academy, acting as a first point of contact, welcoming visitors, staff, and students in a courteous, prompt, and professional manner
• Ensure the safety and security of the Academy, by managing the entry into the premises is appropriately controlled at all times
• Ensure that all visitors are signed in, checking identification and relevant information, issuing visitor badges and ensuring that the signing in and out process is followed.
• Respond and refer incoming communications, ensuring that messages are accurately relayed in a timely manner and referred appropriately
• Be responsible for maintaining and developing the reception area, ensuring it is well presented, to promote the activities and ethos of the Academy
• Maintain an environment which makes students / staff / visitors feels safe and enables them to report any concerns or complaints.
• Assist in maintaining the student record management, ensuring contents & databases are up-to-date and relevant.
• Assist with student welfare duties, liaising with parents / carers and staff, dealing with complex student matters and exploring where necessary to resolve any queries from student and or parents
• Work effectively as part of the core administration team providing support for a wide range of administration tasks as directed.
• Supporting with the debt management of staff / student lunch accounts.
• Manage lost property and confiscated items ensuring the correct procedure is followed to return items.
• Administrating student medication with oversight of the medicines stored within the office.
• Assisting with the uptake of free school meals by promoting and supporting families, maintaining databases and communicating changes where necessary.
• Manage all incoming and outgoing post and deliveries according to Academy procedures.
• Provide general administrative support e.g. photocopying, filing, compiling responses and respond to routine correspondence, with a good understanding of Microsoft 365.
• Provide first aid assistance to staff, students and visitors as and when necessary.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.

What the school offers its staff

• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• Access to generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.