Receptionist Administrator

Skill Force Recruitment Ltd; Lancashire; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a professional and organized Receptionist for their head office in the UK. You will serve as the first point of contact for visitors and provide administrative support to the team, managing communications and office supplies. Ideal candidates will have strong organizational skills, previous experience in a similar role, and proficiency in Microsoft Office. Competitive salary and benefits included.

Benefits

Competitive salary

28 days holiday

Company pension scheme

Free onsite parking

Opportunities for training and career progression

Qualifications

• Previous experience as a Receptionist or similar role preferred.
• Confident dealing with a range of people.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and assist visitors and clients professionally.
• Answer and direct incoming calls, respond to enquiries.
• Maintain the reception area and manage incoming post.

Skills

Excellent communication skills

Strong organisational abilities

Attention to detail

Education

NVQ or Diploma in Business Administration (Level 2 or above)

Tools

Microsoft Office

Job description

My client is seeking a 'down to earth' professional and organised Receptionist to join our busy head office. The successful candidate will be the first point of contact for visitors, clients, and suppliers, ensuring a welcoming and efficient front-of-house service. You will provide administrative support to the office team and assist with day-to-day coordination of site and project documentation.

Key Responsibilities:

• Greet and assist visitors, clients, and subcontractors in a professional manner.

• Answer and direct incoming calls, take messages, and respond to general enquiries.

• Maintain the reception area, ensuring it is tidy and presentable at all times.

• Manage incoming and outgoing post, deliveries, and courier bookings.

• Support office and site teams with administrative tasks such as:

  • Document control and filing (both electronic and hard copy).

  • Typing correspondence, reports, and meeting minutes.

  • Updating contact lists, project registers, and spreadsheets.

• Schedule and coordinate meetings, room bookings, and refreshments.

• Assist with onboarding paperwork for new staff or subcontractors (e.g. site inductions, ID checks, permits).

• Order and maintain office supplies, PPE, and stationery stock.

• Liaise with suppliers, clients, and site staff as required.

• Provide ad hoc administrative support to the Office Manager and Project Managers.

Skills & Experience Required:

• Previous experience as a Receptionist, Administrator, or similar role is preferred but not essential (construction or engineering environment desirable).

• Excellent communication and interpersonal skills.

• Strong organisational and time management abilities.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Professional telephone manner and confident dealing with a range of people.

• Ability to handle confidential information with discretion.

• Attention to detail and a proactive approach to problem-solving.

Desirable Qualifications:

• NVQ or Diploma in Business Administration (Level 2 or above).

• Experience using document management systems (e.g. SharePoint, Viewpoint, or similar).

• Knowledge of basic health and safety/site procedures.

Benefits:

• Competitive salary

• 28 days holiday

• Company pension scheme

• Free onsite parking

• Opportunities for training and career progression