Receptionist/Administrator

Teacheroo; Aberdeen City; On-site; GBP 18,000 - 24,000; Part time

Job summary

A prestigious independent girls' school in Aberdeen is seeking a part-time Receptionist/Administrator. The ideal candidate will demonstrate strong interpersonal and organizational skills while working in a collaborative environment. Responsibilities include welcoming visitors, maintaining pupils' files, and various administrative tasks. This role offers opportunities for professional development and a supportive school community.

Benefits

Opportunity to join a pension scheme

School fee remission after one year's service

Access to an Employee Assistance Programme

Qualifications

• Sympathetic to the values of an independent girls' school.
• Ability to work both independently and collaboratively.
• Ability to thrive in a fast-paced front office environment.

Responsibilities

• Welcome visitors to school.
• Answer the telephone and door entry system.
• Create and maintain pupils' files.
• Administer first aid and medication.
• Support with room bookings and preparation.
• Prepare name labels and administration for events.

Skills

Interpersonal skills

Organizational skills

Proactive attitude

Flexible approach

Job description

Main Responsibilities:

• Welcome visitors to school.
• Answering the telephone and door entry system.
• Create and maintain pupils’ files, including filing of correspondence.
• Ordering packed lunches for school trips.
• Administer girls’ first aid and medication in the absence of the school nurse.
• After school care, holiday club and homework club registers.
• Sending communications to parents.
• Hospitality and catering, including replenishment of refreshment materials such as tea coffees, biscuits for in school events.
• Assisting with room bookings and room preparation.
• Preparing name labels, signing in sheets and all other administration for parents’ evenings.
• Preparation of a weekly diary to be shared with parents.
• Photocopying and production event programmes (if reprographics support is unavailable).
• Production of certificates for Mini Speech Day.
• Any other administrative tasks required across the school.

Ideal Candidate:

The ideal candidate will be sympathetic to the values of our all through independent girls school. They will have strong interpersonal skills as well as having the ability to work both independently and as part of a collaborative team in a fast paced front office environment. They will have strong organisational skills, be proactive, have a can-do attitude along with having a flexible and adaptive approach to tackle challenges with a positive mindset.

Package Description:

The Receptionist/Administrator is a part time permanent job share role (Thursday, Friday, Monday Tuesday and Wednesday, off 5 days then back the following Thursday, Friday, Monday, Tuesday and Wednesday). The role would be on rotation with our current receptionist/administrator.

At St Margaret’s employees benefit from a close knit school community as well as:

• the opportunity to join a pension scheme
• school fee remission after one year's service
• access to an Employee Assistance Programme which offers free and confidential advice on both work and personal issues.