Receptionist / Administrative Assistant

JobStart Scheme; Derry/Londonderry; On-site; GBP 40,000 - 60,000; Part time

Job summary

A local community organization in Derry/Londonderry is looking for a Receptionist/Administrative Assistant to ensure smooth office operations. The role involves greeting visitors, managing calls, maintaining records, and supporting team activities. The ideal candidate will possess strong communication skills, attention to detail, and proficiency in office software. This temporary position offers up to 25 flexible hours per week at a competitive hourly rate.

Responsibilities

• Greet and assist visitors in a professional manner.
• Answer, screen, and direct incoming calls and emails.
• Maintain a tidy reception area.
• Handle mail and deliveries.
• Prepare and format documents and reports.
• Schedule appointments and meetings.
• Maintain office supplies inventory.
• Support internal communication and coordinate activities.
• Assist with onboarding new employees.
• Manage filing systems both physical and electronic.
• Liaise with vendors and service providers.
• Provide general administrative support to executives.

Skills

Communication Skills

Organization and Time Management

Customer Service

Computer and Office Software Proficiency

Attention to Detail

Tools

Microsoft Office

Google Workspace

Job description

THE EMPLOYER IS: SHANTALLOW COMMUNITY RESIDENTS ASSOCIATIONThe Receptionist / Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position serves as the first point of contact for visitors and clients, while also providing administrative support to management and team members.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner.
• Answer, screen, and direct incoming calls and emails.
• Maintain a tidy and organized reception area.
• Handle incoming and outgoing mail and deliveries.
• Prepare and format documents, correspondence, and reports.
• Schedule appointments, meetings, and conference room bookings.
• Maintain office supplies inventory and place orders when necessary.
• Support internal communication and coordinate office activities and events.
• Assist with onboarding new employees and maintaining employee records.
• Manage filing systems - both physical and electronic.
• Liaise with vendors, service providers, and building management as needed.
• Provide general administrative support to executives and team members.

Skills and Qualifications

• Communication Skills - Clearly interacts with clients, visitors, and colleagues in person, by phone, and in writing.
• Organization and Time Management - Efficiently manages multiple tasks, schedules, and prioritizes to keep daily operations running smoothly.
• Customer Service - Provides a helpful experience for visitors and callers, addressing inquiries promptly and courteously.
• Computer and Office Software Proficiency - Uses applications such as Microsoft Office (Word, Excel, Outlook) or Google Workspace to handle correspondence, reports, and records.
• Attention to Detail - Ensures accuracy in data entry, scheduling, document preparation, and record-keeping.

Further Information

THE EMPLOYER IS: SHANTALLOW COMMUNITY RESIDENTS ASSOCIATIONJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1744303 Job Sector Secretarial and Administration Area Derry or Londonderry Location Derry/Londonderry Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour. No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 07/11/2025 Closing date 18/12/2025 Worktime To be confirmed with employer.