Receptionist/ Administration and Data Entry Officer

NHS; Southend-on-Sea; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading healthcare provider in the UK seeks a Receptionist/Administration and Data Entry Officer to join their team. This role involves providing front office support and ensuring accurate data entry into the frailty register. Candidates must have strong communication skills and at least 1 year of administrative experience, preferably within the NHS. An excellent opportunity for career development in a compassionate environment.

Benefits

Season Ticket Loans

NHS discounts for staff

Excellent Training facilities and opportunities

Buying and Selling annual leave scheme

Qualifications

• Minimum 1 year experience in administration.
• Experience in NHS administration/customer service.
• Proven ability to multitask.

Responsibilities

• Provide front of house duties and administrative support.
• Accurate and timely data entry to maintain frailty register.
• Manage queries from clinical staff and service users.

Skills

Attention to detail

Communication skills

Customer service skills

Education

GCSE Grade 5 minimum or equivalent

Tools

IT experience

Job description

Receptionist/ Administration and Data Entry Officer

The closing date is 27 November 2025

An exciting opportunity has arisen to join us as a Receptionist/Administration and Data Input Officer within EPUT, based at The Harland Centre, Westcliff-On-Sea. The role will require the successful applicant to predominantly be based at The Harland Centre and then cover across various sites throughout our region in a reception capacity. Additionally, covering administrative services based within our Rochford Hub.

The Harland Centre helps older adults with mental health problems, including dementia. They support people living in the community by offering assessments, treatment, and ongoing care to improve their well-being and quality of life.

• We are looking for someone with a positive and compassionate approach to supporting patient care. The role will include face to face contact with vulnerable patients.
• Making and taking patient telephone calls.
• Providing accurate input of confidential data onto our frailty register
• The successful candidates will be expected to work in the organisation, providing services in a professional, efficient, friendly and polite manner.
• You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

Main duties of the job

This position involves a two-pronged approach to responsibilities;

The underlying responsibility of this role is accurate and timely data entry to maintain and update our frailty register, ensuring compliance.

Alongside this, you will provide on site reception support, including front of house duties and administrative assistance for our wider services. This ensures smooth day to day operations and an excellent experience for service users.

You will also be required to handle queries from multi-disciplinary clinical staff, service users, and managers in a polite and efficient manner. This includes receiving and managing telephone enquiries, responding appropriately to callers, and offering support to high risk and vulnerable clients and their carers.

This role demands strong attention to detail, excellent communication skills, and the ability to balance structured data tasks with dynamic service support.

• A good attention to detail is critical for this role.
• You will deal, face to face, with patients and families seeking further help/information and need to be aware of the needs of the clients.
• You will exchange confidential and/or sensitive information between staff, patients, and carers in person or on the telephone. The unpredictability of patients means that persuasive, reassuring, empathic, skills are required at all times.
• Depending on the individual, there may be scope for involvement in additional administrative duties for the right candidate.

About us

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Job responsibilities

Please see Job description and person specification attached for a breakdown of generic accountabilities. More specific requirements will be discussed at interview stage.

Person Specification

Experience in Administration

• Minimum 1 year experience
• IT experience
• NHS experience within administration/ Customer service

Qualifications

• GCSE Grade 5 minimum or equivalent

General Knowledge of data bases / clinical systems

• Accuracy and attention to detail
• Proven ability to multitask

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Essex Partnership University NHS Foundation Trust